Accounts Payable Associate

Optimum • Town of Oyster Bay, NY

3d

About The Position

We are Optimum, a leader in the fast-paced world of connectivity, and we're seeking driven and enthusiastic professionals to join our team, empower lives, fuel businesses, and drive innovation. Connectivity is now longer a luxury, but a necessity. A career at Optimum means you'll be enabling progress and enhancing lives by providing reliable, high-speed connectivity solutions that keep the world connected. Our successes, now and in the future, are powered by our amazing product, a commitment to our people and culture, and the connections we make in our communities.
If you are resourceful, collaborative, and passionate about delivering consistent excellence, Optimum is for you!
Job Summary
The basic function of this position is to coordinate the varying means of invoice receipt and process via direct input to Oracle or via an automated method. This position may also be responsible for various Vendor Management or Disbursement functions such as update/maintenance of the vendor master file, invoice reconciliation, vendor inquiries, and processing of payments.

Requirements

• Ability to establish relationships within all levels of the company and outside suppliers
• Ability to reprioritize key responsibilities and follow-up
• Ability to make decision with minimal supervisory assistance
• Ability to support all departmental functions
• Ability to lead by example and be able to present oneself as a role model to others
• Detail oriented
• Possess good organizational and analytical skills
• Ability to tdevelop and manage customer relationships
• Possess good verbal and written skills
• Understand proper business phone etiquette
• Knowledge of internet search engines
• 1-3 years Account Payable experience
• 1 year of business experience
• Computer skills required. Word and Excel
• Minimum 1 year of processing experience required
• Applicants must be authorized to work for ANY employer in the U.S.

Nice To Haves

• BA / BS a plus
• Access and Oracle experience a plus

Responsibilities

• Review and process supplier invoices on a timely and accurate basis.
• Overall coordination and processing of all invoices, including specialized procedures for select vendors/types.
• Review applicable invoices for 3-way match to Purchase Orders and communicate with appropriate parties to resolve discrepancies.
• Communicate with vendors and internal contacts to ensure vendor master file is accurate and up to date.
• Perform due diligence research related to vendor database via public record websites.
• Reconcile daily processing to ensure invoices are ready for payment.
• Coordinate and release payments via ACH or live check.
• Assist with maintaining the Payables database.
• Enforce company policies and procedures and uphold confidentiality standards.
• Analyze data from ad hoc reports as it pertains to the goals and objectives of the Accounts Payable department.
• Maintain record retention to ensure compliance with Federal and Company requirements.
• Provide training and support to area staff members.
• Develop and manage on-going working relationships with vendors and all Optimum employees to maximize the efficiency of the department.
• Suggest and assist in the implementation of departmental operational improvements.
• Provide managerial support and assist with all departmental responsibilities and functions to ensure the continuous flow of daily work.

Benefits

• Pay is competitive and based on a number of job-related factors, including skills and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed