Accounts Payable Associate

Cohen & Co • Deer Park, IL

13d

About The Position

The Accounts Payable Associate reviews, verifies, and records vendor invoices; maintains vendor and financial records; resolves invoice discrepancies and vendor inquiries; and processes checks and ACH payments. The role also supports annual reporting, account reconciliations, and documentation preparation while ensuring compliance with internal controls and firm policies. It works closely with accounting and finance teams and communicates with clients and vendors. The position requires strong organization, time management, attention to detail, problem-solving, and the ability to balance priorities and identify process improvements.

Cohen & Co describes its culture as inclusive and growth-oriented, with an emphasis on diversity, equity, and inclusion and a “great people first” principle. The firm offers a comprehensive and competitive Total Rewards package, including time off beyond standard PTO for community involvement, annual discretionary merit increases and bonuses, and talent development resources. Compensation is determined by factors including relevant skills, experience, licensure, certifications, responsibilities, geography, market considerations, and organizational needs.

Requirements

• Associate’s degree preferred, or equivalent experience.
• At least one year of accounts payable or banking/financial services experience required.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational and time management skills, with the ability to meet deadlines.
• Excellent attention to detail and problem-solving abilities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively.

Nice To Haves

• Real estate experience.
• Experience with accounting or accounts payable software such as Yardi, Bill, Expensify, or similar systems.
• Associate’s degree.

Responsibilities

• Review, verify, and record vendor invoices accurately and promptly.
• Maintain organized, current financial records, including vendor setup.
• Research and resolve invoice discrepancies and vendor inquiries.
• Issue, reissue, and distribute checks, and process special payment requests as needed.
• Process and record ACH payments.
• Ensure compliance with internal controls and firm policies.
• Support annual reporting processes, including 1099 preparation.
• Assist with account reconciliations and preparation of documentation.
• Maintain accurate accounts payable files and supporting documentation.
• Coordinate with the broader accounting and finance teams.
• Communicate professionally with clients and external vendors.
• Balance multiple priorities using strong organization and time management.
• Identify opportunities to improve processes and increase efficiency.

Benefits

• Time off beyond standard PTO, including time to give back to the community and recharge.
• Annual discretionary merit increases and bonuses.
• Talent development resources and growth opportunities.
• Comprehensive and competitive Total Rewards package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree