Accounts Payable Associate

Zeta Charter Schools • New York City, NY

1d • Hybrid

About The Position

Zeta is seeking an Accounts Payable Associate to support key accounts payable operations. This role involves ensuring accurate and timely processing of invoices, payments, and vendor records, while also contributing to system and process improvements. The Associate will collaborate with internal teams and external vendors to maintain financial records and assist with month-end close activities. Zeta is a growing organization committed to providing excellent, equitable education and plans to open 1-2 new schools annually. The Network office is located at 401 W. 218th St., New York, NY 10034, and the team follows a hybrid work schedule (in-office Tuesdays and Thursdays, with optional remote days).

Requirements

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
• At least 1-3 years of professional experience in finance operations, accounts payable, business operations, or a similar role.
• Familiarity with ACH and wire payment processing.
• Experience working with vendor portals, including Amazon Business.
• Understanding of month-end close processes and accounting procedures.
• Strong problem-solving abilities and a track record of identifying discrepancies and improving process accuracy.
• A self-starter mindset with the ability to operate proactively and take ownership with limited oversight.
• Technical fluency and comfort learning new systems and tools quickly.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities simultaneously and meet deadlines.
• Proficiency in Excel or Google Sheets, including pivot tables and other basic analytical functions.
• Interest in leveraging AI and technology tools to improve efficiency and streamline workflows.
• Work authorization is required (candidate must have permanent authorization to work in the U.S.).

Nice To Haves

• Experience with Coupa or similar procurement/accounts payable systems is preferred.

Responsibilities

• Support day-to-day accounts payable and finance operations, including invoice and requisition processing in Coupa, payment tracking, expense management, and vendor coordination.
• Manage and improve invoicing workflows, ensuring invoices are routed and processed in a timely manner.
• Identify opportunities to streamline systems, improve operational efficiency, and reduce manual work across finance processes.
• Utilize spreadsheets, reconciliation and reporting tools, and finance systems to maintain accurate records and support financial operations.
• Maintain organized electronic records and documentation for audit purposes.
• Partner cross-functionally with internal stakeholders to resolve issues, answer questions, and ensure timely processing.
• Wear multiple hats as a part of a lean scale-up team, supporting the work of others on the team and taking on new projects and tasks as needed.

Benefits

• Comprehensive and affordable medical, dental, and vision plans
• Flexible spending accounts for eligible medical purchases and commuter expenses
• 403(b) retirement plan; Zeta offers matching contributions toward your savings
• Competitive compensation
• Monthly stipend for wellness and lifestyle expenses
• 4 live therapy sessions per month through Talkspace, and a free Headspace subscription
• MacBook Air, and specified monthly reimbursement for use of mobile phone
• Fully stocked teacher workrooms with favorite snacks and Nespresso machine
• Zeta swag, team outings, and NYC's finest sweet treats
• Books for professional development
• Clear pathway to professional growth
• Consistent feedback and support from managers and teammates
• Community Circle practice to build and strengthen our sense of team
• Interactive Mindfulness and DEIJ programming

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level