Accounts Payable Associate

INSZONE INSURANCE SERVICES LLC • Visalia, CA

15h • Onsite

About The Position

We are seeking a detail-oriented and highly organized Accounts Payable Specialist to manage the full-cycle accounts payable process. This role is responsible for ensuring accurate and timely processing of invoices, vendor payments, expense reimbursements, and related financial transactions. The ideal candidate will have strong problem-solving skills, the ability to work independently, and a solid understanding of accounting principles and internal controls.

Requirements

• 2+ years of full-cycle accounts payable experience.
• Strong understanding of GAAP and AP best practices.
• Proficiency with accounting software (e.g., NetSuite, SAP, QuickBooks, Oracle, Acumatica, etc.) and MS Excel.
• High attention to detail with excellent organizational and time-management skills.
• Strong communication and interpersonal skills for vendor and cross-department collaboration.
• Ability to work independently and manage multiple priorities in a fast-paced environment.

Nice To Haves

• Accuracy & attention to detail
• Problem-solving & reconciliation skills
• Deadline-oriented & efficient
• Integrity and commitment to confidentiality
• Team collaboration & vendor relations

Responsibilities

• Receive, review, and verify invoices for accuracy, proper coding, and required approvals.
• Enter invoices into the accounting/ERP system in a timely manner.
• Maintain vendor records, including W-9s, banking details, and contact information.
• Respond to vendor inquiries and resolve discrepancies related to billing or payments.
• Ensure compliance with company policies and IRS regulations for vendor payments (1099 reporting).
• Assist with preparation and process weekly/bi-weekly check runs and ACH payments
• Review, audit, and process employee expense reimbursements and corporate credit card reconciliations.
• Ensure adherence to internal controls and accounting policies.
• Recommend and implement process improvements for efficiency and accuracy.

Benefits

• Group Health, Dental, Vision, and Life Insurance for employee and dependents, with company currently contributing 100% towards base HMO or PPO coverage, with additional options available for expanded coverage and dependent care.
• Health Savings Account, Short-Term and Long-Term disability options
• Paid time off, accrued paid sick days and time off to devote to your favourite charity
• Paid Holidays, including the day after Thanksgiving
• 401K retirement program with company contribution matching
• Access to our Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed