Accounts Payable Associate

Irt Management•Philadelphia, PA

4d•Hybrid

About The Position

We're seeking an Accounts Payable Associate to join our Accounting team. The position is based in our Philadelphia, PA corporate office. The Accounts Payable Associate will assist the daily operations of the department including workflows, processing accounts payable transactions, reconciling accounts and maintaining databases. Must reside in or near Philadelphia, PA to accommodate a Hybrid work schedule.

Requirements

1-3 years of AP or accounting experience, preferably in property management or multifamily real estate
Associate’s degree in accounting or progress to an accounting degree preferred
Strong analytical skills and problem-solving abilities
Confident navigating vendor and internal inquiries with a professional, solutions-oriented approach
Skilled at maintaining accuracy while balancing competing priorities
Working knowledge of basic Excel functions (pivot table, Xlookup, etc.)
Comfortable learning new tools as needed

Nice To Haves

Entrata or similar AP/ERP system experience a plus

Responsibilities

Prepare Weekly Check Run: Select and pay invoices by payment category, process special handling checks (overnight/in-office), reconcile totals against bank confirmations, and resolve payment exceptions.
AP Inbox: Manage the AP Inbox by forwarding invoices for processing, responding to vendor inquiries in a timely manner, handling property requests, and uploading urgent invoices as needed.
Utilities: Process utility payments daily, monitor the utility AP inbox, and upload invoices upon request from the accounting team. Issue overnight checks for past-due accounts and reissue checks as needed.
Vendor Portal: Initiate vendor onboarding into the IRT Vendor Portal. Assist users with invoice uploads and work with IT to quickly resolve any portal matters.
Epicor: Monitor the AP queue in Epicor (the ERP system utilized by the IRT Renovation team). Correct invoice issues, ensure invoice accuracy, and assist the supply chain team with AP-related matters within the system.
Virtual Cards: Set up new vendors, monitor outstanding balances, contact vendors regarding open payments, and resolve declined transactions or other payment matters.
Rejected Invoices: Monitor and process daily rejected invoices to ensure timely correction or deletion based on reviewer notes.
Collaboration: Build and maintain effective working relationships across the organization, including Property Managers, Property Accountants, Regional Managers, and Vendors.
Statements: Reconcile vendor statements and work with Property Managers and Vendors to resolve discrepancies.
Ad-Hoc Requests: Execute special projects assigned by management as needed.
Project Leadership: Lead AP project implementation from planning to execution.
Compliance: Adhere to all accounting policies and internal controls.