Accounts Payable Associate

Summit Line Construction, Inc.•Heber City, UT

20d•Onsite

About The Position

Summit Line Construction is seeking a detail-oriented and organized Accounts Payable Associate to join its team in Heber, Utah. The role processes accounts payable transactions and ensures invoices are accurate and paid on time. It is based full time at the company's headquarters in Heber, Utah. The Associate manages invoices, including reviewing, entering, routing for approval, matching them to purchase orders and receipts, resolving discrepancies, and reconciling monthly statements. The role also processes and records payments, maintains payment logs, reconciles payment files and purchase card transactions, prepares financial reports and tax-related documents, supports audits, communicates with vendors and project managers, and obtains approvals and documentation for expense reimbursements.

Requirements

Data-entry skills and experience with Microsoft Word, Excel, Project, and other associated software.
Excellent computer skills.
Analytical problem-solving skills.
Excellent written and oral communication, including spelling and grammar.
Knowledge and understanding of basic accounting principles.
Must pass mandatory drug and alcohol screening(s).

Nice To Haves

Prior accounting or administrative experience.

Responsibilities

Review and process invoices accurately and on time, meeting discount and payment deadlines.
Request missing invoices.
Enter invoices and route them for approval; the posting notes more than 3,000 invoices monthly.
Match invoices to purchase orders and receipts, and match invoices to checks or electronic payments.
Research and resolve discrepancies involving receipts, invoices, and related records.
Reconcile monthly statements.
Process payments and prepare daily or weekly payment logs.
Approve electronic payments on the appropriate banking platform.
Execute stop payments using banking platforms.
Process credit card payments on vendors' behalf.
Record manual payments, including ACH, wire, and cashier's check payments.
Reconcile daily Positive Pay and electronic transmission files.
Run and format monthly financial reports and spreadsheets as required by the department.
Reconcile purchase card transactions and receipts.
Prepare, analyze, and distribute financial and tax forms and supporting documents.
Support audit requests as needed.
Identify and appropriately resolve issues.
Research and follow up with vendors and divisions regarding outstanding payments.
Communicate internal and external issues, and communicate payment status with vendors and Project Managers.
Obtain required approvals and documents for expense reimbursements.