Accounts Payable Associate II

RSS, LLC. • Sacramento, CA

5d • Onsite

About The Position

This position works within an office environment and is responsible for processing all assigned invoices in a timely manner, balancing all vendors before checks are run, and paying all invoices per the accounting schedule. The role also involves preparing lien release reports, mailing lien releases with checks, filing checks, coding and entering manual checks, and maintaining logs for branch checks. Additionally, the Accounts Payable Associate II processes material requisitions, sets up and maintains the vendor master file, requests W9 information and insurance certificates, processes overhead invoices, and audits purchase orders. The role also assists in the preparation of 1099s, maintains AP related KPIs, and answers vendor inquiries within 48 hours. As part of the team, this role also helps the rest of the team as time permits, reviews vendors for correct 1099 and insurance information, works with the collection department for special handling of invoices, and relieves front desk phones as needed.

Requirements

• Minimum 2 years experience in high volume accounts payable
• Must have completed the full cycle of accounts payable including year-end 1099 processing
• Computer experience in a Network environment including the understanding of file structure
• Excellent data entry skills
• Education in accounting- at least 2 classes
• Basic MS Excel-able to set up spread sheets, familiar with simple formulas
• Computer experience using construction accounting software in a fully integrated system
• Problem solving capabilities
• Ability to meet deadlines

Nice To Haves

• Construction experience that would include lien release procedures
• Familiar with sales and use tax as it relates to the construction accounting
• Overhead coding of invoices in a multi branch company
• Dynamics accounting software experience
• Month end processing AP that includes balancing to the GL
• Understanding of accounting dates for use in accrual accounting
• Concept of subcontract processing versus P.O. invoices

Responsibilities

• Process all invoices assigned on a timely manner
• Balances all vendors before checks are run
• Pays all invoices per accounting schedule, this includes, weekly check runs and weekly miscellaneous check runs
• Prepares lien release report for collection to prepare lien releases
• Mails lien releases with checks
• Files all checks
• Codes manual checks, enters manual checks in AP, files manual checks
• Keeps a log of branch checks, enters them into AP, files check copies, replenishes account once balance below minimum
• Processes material requisitions-coding, entering into accounting system, filing
• Sets up and maintains vendor master file
• Requests W9 information as needed
• Requests insurance certificate as required, enters information into AP vendor record, files certificates
• Process all overhead invoices to reflect expenses for each branch
• Audits purchase orders as purchase orders are closed.
• Audits all open Purchase Orders on closed jobs
• Sets up Subcontracts and ensure subcontract procedures are followed
• Balance AP vendor statements
• Assist in preparation of 1099s
• Maintain AP related KPIs and raise issues as needed
• Answer vendor inquires on a timely manner (48 hours)
• Work with Supply Chain in resolving issues
• Reviews all vendors to make sure 1099 information us correct
• Reviews vendors to make sure correct and current insurance information is in master file
• Works with collection department for special handling of invoices to be paid for releases
• Relieves front desk phones as needed

Benefits

• Hourly/salary rates commensurate with each employees knowledge, experience and skill level.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree