Accounts Payable and Administrative Clerk (Contract)

YWCA Toronto•Toronto, ON

9d•Onsite

About The Position

The Accounts Payable and Administrative Clerk is responsible for the accounts payable function for the Association, for providing general administrative support to the Finance Department and for assisting with other support duties as assigned by the Manager of Finance.

Requirements

Knowledge in the Accounts Payable and accounting field normally acquired through completion of a community college diploma, i.e. Business Administration or equivalent, and three to five years directly related work experience (Cases for Equivalency will be considered)
Strong and proficient computer skills are required, including knowledge of accounting software and payroll systems (GP Dynamics, Windows and spreadsheet analysis using MS Excel. Ability to adapt to emerging technologies is a must.
Strong numeric and mathematical skills
Ability to deal with confidential and sensitive information with discretion and tact
Ability to work both independently and as part of a team.
Demonstrated organization skills to cope effectively with multiple competing demands, priorities and meet deadlines
Excellent attention to detail
Strong analytical, interpretive and problem-solving skills. Applies accounting knowledge to determine how accounting problems and errors should be corrected
Excellent communication (verbal and written) and interpersonal skills are required.
Ability to respond to situations diplomatically, using effective judgement
Ability to focus and concentrate on critical tasks to meet established deadlines
Knowledge of the social service sector and awareness of women’s issues
Knowledge of culturally diverse communities and ability to work well with people from diverse backgrounds

Nice To Haves

Experience working within a unionized environment is an asset
Previous related work experience in a not-for-profit environment an asset

Responsibilities

Receives and posts all accounts payable work from program sites, ensuring controls are in place through the reconciliation of purchase requisitions to invoices, appropriate authorizations, correct recording of HST, and follow up on discrepancies and errors
Processes Association-wide accounts payables (including credit card statements, office supplies, taxi, courier) ensuring accurate program account coding and calculation of HST
Prepares and processes the accounts payable information for transactions not processed at the program sites, including matching purchase requisitions to supplier invoices, ensuring appropriate authorizations and account coding, checking pertinent calculations, inputting data directly into the accounts payable system and posting payables for payment
Generates payments for accounts payable for the Association including manual cheques, electronic payments and employee expense reimbursements through the payroll system. Ensures that electronic payments are processed and transmitted accurately and with proper controls in place, including solving any errors that arise
Arranges for manual cheques to be signed and distributed, ensuring correct signing levels in accordance with Association policies
Reconciles the accounts payable ledger at month end, prepares adjustments to the accounts payable system to ensure that the information is accurate and up-to-date at all times
Ensures petty cash and cash advances are kept up-to-date and are reconciled to the general ledger
Assists with document preparation and file access for the Association auditors

Benefits

Comprehensive Medical, Vision, and Dental Coverage
Life Insurance and Long-Term Disability Benefit
Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
Starts with 20 Vacation Days
1.5 Days Per Month Sick Leave
12 Paid Holidays
Health Promotional Days
4 Float Days
Child Care Benefits
Maternity/Parental Leave Supplementary Employment Benefits
Educational/Sabbatical Leave
Financial Assistance for Professional Development