Accounts Payable Clerk
About The Position
The Accounts Payable Clerk will report directly to the Financial Controller. This position is responsible for maintaining accounts payable processes and carrying out related responsibilities within the Finance office, while also assisting with the department’s day-to-day functions. This individual will work primarily out of the Dwight Warehouse location but may require the ability to work out of the Ontario Food Termination location, on occasion. This role requires the ability to maintain a flexible schedule to accommodate the needs of the business, which may include occasional evenings and weekends. Please note that this is a contract position with an anticipated end date of October 1, 2027.
Requirements
- High school diploma is required
- 1 – 2 years of experience in an accounts payable, accounting, or finance support role
- Proficiency with Microsoft Office applications, particularly Excel
- Strong interpersonal skills, with the ability to interact effectively with internal and external vendors and customers
- Ability to manage competing priorities and meet deadlines
- Exceptional verbal and written communication skills in English
- Strong typing skills, with a high degree of accuracy and attention to detail
- Detail-oriented and highly organized
- Ability to adapt quickly in a changing environment
- Professional demeanor and ability to handle confidential information with discretion
- Ability to work effectively both independently and as part of a team
- Self-motivated and proactive
Nice To Haves
- post-secondary education in Accounting, Finance, Business Administration, or a related field is considered an asset
- Experience using an ERP system is considered an asset
Responsibilities
- Ensure compliance to Company policies and procedures, as well as regulatory compliance
- Review and verify vendor invoices and payment requests
- Match receiving documents with invoices with accuracy and completeness
- Reconcile accounts payable transactions
- Research and resolve invoice discrepancies and issues
- Correspond with vendors and respond to inquiries
- Coordinate with the Accounting Manager and department to problem solve and correct invoice issues as they arise
- Communicate with internal and external customers/vendors via phone and email
- Sorting, matching, and scanning incoming documents
- Maintain files and records so they remain updated and easily accessible
- Data Entry of invoices in ERP system, for further payment processing
- Perform finance audit responsibilities to include validation of entry into ERP system and issuance of vendor payments
- Modify, simplify, and improve processes and reporting to increase efficiency as requested
- Perform other duties as required and requested
Benefits
- employer covered health and dental benefits (you don’t pay the premiums!)
- company matched Pension Plan for our full-time employees
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
