Accounts Payable Analyst

James River Petroleum•Ashland, VA

1d•Onsite

About The Position

JRP is seeking a proactive, analytical, and detail-oriented Accounts Payable Analyst to support general accounts payable functions. The role primarily focuses on processing fuel supplier invoices, matching invoices to bills of lading (BOLs), and resolving discrepancies. The analyst researches transaction issues, identifies root causes, and collaborates with suppliers and internal teams to improve accuracy and efficiency. The position processes approximately 100 fuel supplier invoices per day that require manual entry outside automated invoicing systems. It also supports broader accounts payable activities such as vendor statement reconciliations, payment discrepancy investigations, invoice reconciliation, and financial record maintenance. This is an office-based role in Ashland, Virginia, in a fast-paced, detail-oriented environment. Compensation is $55,000–$65,000 per year, based on experience.

Requirements

At least 2 years of experience in accounts payable, accounting, financial analysis, or a related field.
Strong analytical, research, and problem-solving skills, including the ability to investigate discrepancies and determine root causes.
Proficiency in Microsoft Excel, including formulas, data analysis, and reporting.
Experience with ERP systems, accounting software, or financial management platforms.
Ability to navigate multiple systems and information sources to conduct detailed transaction research.
Exceptional attention to detail and ability to manage high transaction volumes accurately.
Strong written and verbal communication skills.
Excellent organizational skills, including managing competing priorities, tracking outstanding issues, and following up independently.

Nice To Haves

Associate’s or bachelor’s degree in Accounting, Finance, Business, or a related field is preferred but not required.

Responsibilities

Process approximately 100 fuel supplier invoices daily that require manual entry outside automated invoicing systems.
Review automated invoice-to-BOL matching results and investigate discrepancies involving supplier details, fuel types, delivered quantities, pricing, taxes, and missing documentation.
Verify supplier invoices against BOLs and supporting delivery records to identify billing inaccuracies, documentation errors, and internal process gaps.
Research invoice exceptions across supplier portals, ERP systems, operational records, and internal documentation to trace transactions and determine root causes.
Investigate missing or incomplete BOLs by tracing fuel transactions through internal workflows and coordinating with relevant teams to resolve documentation gaps.
Partner with fuel suppliers and internal departments to validate charges, obtain supporting documentation, and resolve invoice discrepancies.
Maintain organized records of invoice exceptions, supplier communications, outstanding documentation, and resolution status; proactively follow up on unresolved items.
Identify recurring supplier billing discrepancies and operational breakdowns, communicate findings to management, and recommend corrective actions to improve accuracy and efficiency.
Support broader accounts payable functions, including vendor statement reconciliations, payment discrepancy investigations, invoice reconciliation, and financial record maintenance.