Accounts Payable Analyst

Goodwill Greater Milwaukee & Chicago•Milwaukee, WI

18h•Onsite

About The Position

The Accounts Payable Analyst serves as the subject matter expert for accounts payable operations and systems. This role implements strategies to achieve the goals for the organization and the accounting department, and implements, revises, and sustains policies, procedures and programs. The analyst typically works on projects and initiatives that span 3 – 12 months.

Requirements

Two years of college education or experience equivalency, and a minimum of 3 years’ experience.
Advanced knowledge of Microsoft Excel.
Experience supporting AP processes for a large or complex organization.
ERP and reporting experience strongly preferred (e.g., invoice workflow tools, BI reporting).
Accounts Payable or accounting certification preferred (e.g., AIP, CAPA, or equivalent).
Customer Focus: Independently anticipate and meet customer needs, while searching for ways to improve customer service. Internalize customer feedback, and follow up with customer to ensure problems are solved by providing innovative ideas to meet their future needs.
Values Differences: Seeks out the diverse perspectives and talents of others, striving to work effectively with others who have different perspectives, backgrounds or styles. Behave with sensitivity towards differences in cultural norms, expectations, and ways of communicating. Challenge stereotyping or offensive comments.
Communicates Effectively: Shares information and updates with others, while ensuring a clear, concise and professional communication through reports, documentation, written and other communications. Listens with interest to what others have to say.
Situational Adaptability: Demonstrates flexibility of responses to different situations through adapting to the changing needs, conditions, priorities or opportunities. Monitors how well an approach is working to see if a change is needed, recognizing cues that suggest a change in approach or behavior is needed.
Drives Results: Demonstrates a strong drive to achieve meaningful results, through driving tasks to successful completion and closure. Sets high standards for own performance, showing determination in the face of obstacles and setbacks.
Ensures Accountability: Takes responsibility and ownership for successes and failures in own work. Monitors progress of performance and changes approach accordingly, following through on commitments.

Responsibilities

Calculates and prepares general ledger entries and monthly accounts payable (AP) accruals. Researches and resolves open items, discrepancies, and variances related to vendor balances and AP clearing accounts.
Designs, customizes, and maintains AP reports for internal and external stakeholders using Business Intelligence tools and Excel, including aging, spend analysis, and KPI reporting.
Provides subject-matter expertise for accounts payable processes, policies, and requirements related to system implementations, upgrades, integrations, and testing (e.g., ERP, invoice workflow, vendor portals).
Performs activities necessary to process invoices, payments, and vendor maintenance in accordance with standard operating procedures. Ensures accuracy through audits, three-way matching, and balancing procedures.
Ensures timely and accurate disbursement of vendor payments, including ACH, checks, and wires. Supports compliance with regulatory, tax, and reporting requirements related to accounts payable.
Maintains, analyzes, and audits AP and vendor records necessary to support financial reporting, internal controls, and external audits.
Identifies opportunities for process improvements within Finance related to AP operations, automation, controls, and efficiency. Recommends and supports changes that lead to measurable improvements.
Provides AP expertise for cross-functional projects and collaborates across departments and business units to resolve issues and improve end-to-end procure-to-pay processes.
Backup for P-card Administrator. Process monthly Pcard exports.
Effectively plans and manages own work to reliably complete routine job responsibilities and special assignments. May serve as a team member or subject matter expert on formal projects or within the department. Effectively engages in change affecting her/him, communicating appropriately with supervisor. Follows through on learning, skill building, and practice necessary to adapt to change.
Light supervision; works independently. Periodic review of work by manager or senior coworker. Solves problems of moderate to advanced complexity; able to identify root cause, interpret data and resolve issues.
Understands and applies professional principles and skills within area of specialization to modify processes to resolve situations.
Champions Goodwill’s community engagement initiatives and serves as an ambassador for Goodwill in the wider community.
Responsible for completing other duties/responsibilities as assigned.