Accounts Payable Analyst, Aerosoles

American Exchange Group•New York, NY

16d•Hybrid

About The Position

American Exchange Group is seeking a detail-oriented, organized Accounts Payable Analyst for Aerosoles’ dropship business. The position manages day-to-day accounts payable operations, including invoice processing, payment preparation, vendor account maintenance, and account reconciliations. The analyst ensures timely and accurate payments, maintains vendor records, monitors corporate credit card and employee expense compliance, and reconciles accounts payable activity to the general ledger. The role operates autonomously within guidelines established by the VP of Finance and requires managing competing priorities and collaborating across departments. The position is based in New York City and is on-site with four days in the office in a hybrid arrangement. It reports to the VP of Finance. The anticipated base salary is $65,000–$75,000 annually; actual compensation depends on factors including experience, skills, education, internal equity, and location.

Requirements

Bachelor’s degree in Accounting or Business Administration, or 3 to 4 years of accounting experience.
Minimum of 2–3 years of prior accounts payable experience.
Excellent verbal and written communication skills.
Proficiency in Microsoft Excel.
Ability to work independently as a self-starter and in a team environment.
Thorough understanding of accounts payable functions.
Strong organizational, problem-solving, and follow-up skills.

Responsibilities

Receive and review invoices and obtain approval from appropriate parties when necessary.
Create weekly payment proposals based on discussions about cash flow and payment necessity.
Process payments for approved invoices.
Maintain accounts payable subledger records and vendor information.
Clear vendor payments when they appear on bank statements.
Manage the Accounts Payable email inbox and respond to internal questions and concerns as well as vendor inquiries.
Monitor compliance with corporate credit card and employee expense policies and regularly reconcile corporate credit card charges to identify fraudulent or improper usage.
Reconcile accounts payable detail to the general ledger.
Process inventory receipts and reconcile prepaid inventory.
Perform other related duties as assigned.