Accounts Payable Administrator

AFL Telecommunications•Surrey, BC

33d•Hybrid

About The Position

AFL is looking for an Accounts Payable Administrator to join a company that is helping build the network infrastructure that powers communication, digital access, and economic growth in communities across Canada. AFL is a global fiber optic manufacturer and solutions provider with operations in multiple countries, focused on delivering innovative infrastructure solutions and high-quality services across service provider, enterprise, energy, and industrial markets. At AFL, people are central to the company’s success. The culture emphasizes collaboration, diversity and inclusion, integrity, accountability, learning, and career growth, with opportunities to contribute across engineering, field operations, manufacturing, and corporate functions.

Requirements

1-3 years of work experience in Accounts Payable
Proficient in MS Office, specifically Excel, Word, Outlook and Access
In-depth understanding financial accounting
High School diploma

Nice To Haves

Accounting Degree and/or College Diploma preferred.
Previous work experience in Accounts Payable preferred
Flexible – open to change & new information and rapidly adapts to changing conditions or unexpected obstacles
Detail oriented – excellent attention to detail with the ability to follow through on assigned tasks
Independent - ability to multitask and work well under limited supervision
Results focused – driven to achieve
Interpersonal skills – able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business
Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously
Team Player skills - Possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times

Responsibilities

Review all invoices for appropriate documentation and approval prior to payment
Handle all Accounts Payable mail by sorting, responding to, reviewing and distributing accordingly
Code and submit invoices appropriately into system
Update tracker with invoice information including, but not limited to, invoice numbers, invoice date, name of vendor, date received and descriptions
Provide updates to internal business units via the invoice tracker
Complete check runs on a weekly basis
Close month-end, complete month-end checklists and provide status updates to internal stakeholders
Review Electronic Funds Transfer (EFT) cheques to ensure all vendors are paid accordingly
Responds to all vendor inquires in a timely manner
Perform other duties as requested, directed or assigned
Assist internal business units with queries in regard to Accounts Payable
Ensure Purchase orders are accurate and received in system for processing
Troubleshoot issues that arise and resolve accordingly
Follow-up on approvals on invoices to process
Identify and handle any price discrepancies
Assist with internal traffic violation process, forward for approval and process accordingly
Review and approve Concur expenses
Routes invoices on hold for resolution and aid Procurement where needed
Complete filing of documentation as necessary
Provide backup support to Finance team members and other business units when and if necessary
Enhancing Organization reputation by accepting ownership for accomplishing requests and exploring opportunities to add value to job accomplishment
Adhere to and promote the environmental, health & safety policies of AFL
Provides accurate and effective document preparation and records management relative to the Account Payable function