Accounts Payable Administrator
About The Position
The Accounts Payable Administrator is responsible for managing the company’s outgoing financial transactions and ensuring invoices are processed, verified, coded, entered, and paid accurately and on time. This role supports the accounts payable process by reviewing invoices, matching invoices with purchase orders, processing payments, communicating with vendors, reconciling account statements, and assisting with month-end close activities. The ideal candidate is detail-oriented, organized, accurate, and able to manage multiple deadlines in a fast-paced environment. Strong communication skills, follow-through, and proficiency with accounting or ERP systems are essential for success in this role.
Requirements
- Proficiency with accounting software, ERP systems, and Microsoft Office required.
- Strong attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to manage multiple invoices, deadlines, approvals, and payment priorities.
- Strong written and verbal communication skills.
- Ability to research and resolve invoice discrepancies professionally and efficiently.
- Ability to work cross-functionally with Accounting, Purchasing, Warehouse, Inventory, Operations, and vendors.
- Professional, dependable, confidential, and able to exercise sound judgment.
- Team-oriented with strong follow-through and accountability.
Nice To Haves
- Previous experience in accounts payable, accounting support, bookkeeping, finance administration, or related financial field preferred.
- Strong understanding of invoice processing, purchase orders, payment processing, vendor statements, and account reconciliation preferred.
- Experience with Acumatica or similar ERP system preferred.
Responsibilities
- Review, verify, and process vendor invoices accurately and in a timely manner.
- Match invoices with purchase orders, receiving documentation, approvals, and supporting records.
- Code and enter bills into the accounting system according to company procedures.
- Process payments according to established payment schedules, approval requirements, and internal controls.
- Communicate with vendors regarding invoice questions, payment status, discrepancies, and account issues.
- Reconcile vendor statements and research missing invoices, duplicate charges, credits, or payment discrepancies.
- Maintain organized accounts payable records, documentation, and supporting backup.
- Assist with month-end close tasks, including accrual support, invoice review, reconciliations, and reporting as needed.
- Monitor AP aging, outstanding invoices, and payment due dates to support timely processing.
- Coordinate with purchasing, receiving, warehouse, inventory, and operations teams to resolve invoice or purchase order issues.
- Ensure invoices are properly approved and comply with company policies and documentation standards.
- Support accurate vendor setup, updates, and maintenance as assigned.
- Identify recurring invoice issues, process gaps, or vendor concerns and communicate them to leadership.
- Maintain confidentiality of financial, vendor, and company information.
- Perform other duties as assigned.
Benefits
- Competitive compensation based on experience.
- Semi-monthly pay schedule.
- Medical, dental, and vision insurance.
- Health Savings Account (HSA) with employer contribution.
- 401(k) plan with company match.
- Paid Time Off (PTO) and paid holidays.
- Employee discounts on products and services.
- Opportunities for professional development and career growth.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
