Accounts Payable Administrator

Communities In Schools of San Antonio•San Antonio, TX

14h•Onsite

About The Position

The Accounts Payable Administrator is responsible for processing accounts payable, reconciling statements and invoices, communicating with team members in a timely and clear manner, and general clerical duties associated with Accounts Payable duties. The Accounts Payable Administrator will assist the Director of Accounting in ensuring that CIS-SA meets all contractual obligations and CIS-SA fiscal policy expectations. Confidentiality and strong problem-solving are essential for this role.

Requirements

Knowledge in the following areas: accounts payable, excel, importing and exporting data.
High School Diploma or equivalent with minimum 5 years of related accounting work experience or Bachelor’s degree in business, accounting, finance or related with minimum 2 years of accounting work experience
Knowledge of accounting software such as SAGE, MIP, etc.
Proven ability to set priorities, manage multiple responsibilities, meet deadlines and work with minimal supervision.
Ability to articulate the status of projects, timelines and deadlines that could be missed.
Proficiency in the use of computers for: word processing, databases, spreadsheets, e-mail, internet.
Strong time management and organizational skills
Excellent communication and problem-solving skills
Strong attention to detail and commitment to accuracy and accountability
A willingness to follow the philosophy of CIS and operate as a team player.
Maintain confidentiality and professional and ethical behavior.
Must have reliable transportation.
Ability to pass a criminal history background check.

Nice To Haves

One or more years of MIP experience
Some college courses in accounting
Non-profit/fund accounting experience.

Responsibilities

Enter and record all invoices into the payables system.
Match invoices and support to corresponding purchases orders and verify for accuracy.
Verify expense account classifications for compliance with company chart of accounts.
Verify transactions comply with financial policies (i.e., tax exemptions, signatures, etc.) and grant deliverables.
Prepare weekly check run; obtain appropriate signature; distribute or mail checks as required.
Follow up with team members on missing documents and information.
Analyze discrepancies and unpaid invoices.
Liaise with other departments/customers/vendors.
Reconcile AP ledger monthly.
Assist, train and / or coach our team members on internal systems and processes.
Manage assigned vendor accounts and pay card systems including invoice management, pay card maintenance and employee profiles and access.
Access multiple websites to download statement data.
Make online payments and reconcile to Accounting System.
Scan and file documents electronically.
Manage online vendor accounts.
Manage RAMP pay card system and other electronic forms of payment (Amazon, PayFlex Inspira, etc.).
Prepare annual 1099s.
Manage tax exemptions with vendors.
Assist team members with tax exemption issues and accounts.
Provide requested Accounts Payable documentation for auditors.
Maintain Accounts Payable filing system, paper and electronic, for audits.
Process electronic ACH payments.
Manage timecard.
Manage expense management reports in Paycor.
Attend all required meetings and trainings.
Provide excellent customer service by consistently demonstrating strong interpersonal and communication skills.
Perform other ad-hoc duties and responsibilities as assigned to support the finance department and organizational needs.
Exhibit CIS Core Values: Passion Compassion Collaboration Optimism Adaptability