Accounts Payable Administrator

M/I Homes•Bloomfield Hills, MI

11h•Onsite

About The Position

The Accounts Payable Administrator provides general administrative support for the Purchasing department and assists in the development of lot specific house budgets. Performs routine assigned tasks through the use of basic office skills in conjunction with direction from supervisor.

Requirements

Must have accounts payable experience, preferably with a homebuilder.
High school diploma or equivalent
Proficient with MS Office including Word and Excel.
Excellent verbal and written communication skills.
Ability to navigate multiple systems and handle multiple tasks.
Ability to work in a fast-paced office environment and adhere to strict deadlines.
Exceptional accuracy and attention to detail along with problem solving skills.
Customer-service oriented.
High school graduate with basic academic and practical skills gained through school curriculum combined with one to five years of related work experience and/or training; related supervisory experience; good knowledge of home building industry preferred relative to accounts payable procedures.
Ability to interpret, analyze and evaluate given information relative to business and administrative procedures; administrative skills to assist in the processing of departmental workflow.
Good written and verbal communication skills for interaction with a variety of people inside and outside of the organization.
Good organizational skills and detail-oriented aptitude to coordinate several activities simultaneously.
Good knowledge of word processing, desktop publishing and spreadsheet software packages.

Nice To Haves

preferably with a homebuilder
good knowledge of home building industry preferred relative to accounts payable procedures

Responsibilities

Process all overhead, production and customer care invoices for payment.
Date stamp and distribute all incoming mail daily.
Ensure invoices obtain signatures per company authorization matrix before applying payments.
Code vendor invoices per coding matrix book.
Run overage report, enter changes into JDE per estimator’s request and balance out vendor for payment.
Filing and maintaining of paid invoices, checks, files, and vendor correspondence.
Affidavits per company policy.
Check requests per company policy.
Auto-pays – insuring that the corporate accounts payable department has the correct terms and amounts.
Complete and send all vendor update forms to the corporate accounts’ payable office.
Process credit applications for new accounts.
Assist subcontractors and vendors with billing and payment information.
Conduct all correspondence with vendors and subcontractors concerning invoicing and payments.
Review subcontractor statements for past due invoices, issues, etc.
Maintain the authorized to charge list and periodically sending updated lists to all vendors who require.
Help receptionist with phones per schedule.
Obtain current and original insurance certificates for all active vendors. Use the subcontractor insurance check list and company policy to ensure compliance requirements are satisfied. Input current expiration dates in the JDE address book for future monitoring.
Assist with special projects as requested and perform additional duties as required.