Accounts Payable Administrator

Freeman Mathis and Gary, LLP•Atlanta, GA

22h•$56,000 - $57,500•Onsite

About The Position

Freeman Mathis and Gary, LLP is a rapidly growing, national specialty litigation firm seeking an Accounts Payable Administrator in our Atlanta office. This position reports directly to the Controller and works closely with the Accounts Payable team to ensure accurate and timely payments to vendors. They will undertake administrative tasks, to ensure the rest of the staff has sufficient support to work efficiently. This position is ideal for applicants who are highly detailed problem solvers that thrive in a team environment and understand the importance of both internal and external client service. This is a 100% in office position and remote work is not available. The following set of success factors describe the characteristics of those who are successful in our Firm: Helpful, Congenial, Personable, Positive Unpretentious, Approachable, Respectful, Team Oriented Accountable, Takes Ownership, Corrects Mistakes Organized, Timely, Confidential, Responsive (within 24 hours)

Requirements

Minimum of 1-3 years’ customer service, insurance or legal industry preferred but not required
Previous experience in a high-volume environment
Track record of impeccable accuracy and a high attention to detail
Excellent communication and interpersonal skills
Microsoft Office, Excel knowledge a plus
Excellent organizational, time management and problem-solving skills
Dedicated to providing superior customer service internal and external
Ability to handle complex coding of invoices: billable, non-billable, multi-locations
Ability to communicate effectively with attorneys, staff and vendors
Maintain confidentiality and acts with professional discretion
Maintain a calm, courteous and professional demeanor, with a positive attitude
Ability to multi-task, possess an above average level of emotional intelligence

Nice To Haves

Experience with 1099’s preferred

Responsibilities

Provide accounting and clerical support to the accounts payable department
Reconcile customer payments, research, and correct discrepancies
Send vendor invoices to insurance adjusters/clients for direct payment to vendor, in a high volume, fast paced environment
Accounts payable statement reconciliations
Research and resolve invoice discrepancies and vendor issues
Handle vendor inquiries, ensuring timely and accurate responses
Work with vendors to resolve past-due invoices, credits, and similar matters
File, maintain and distribute accounting records and reports
Handle IRS T.I.N. matching
Assist with vendor set up including vendor information sheets and W-9 requests
Contribute to the preparation of year-end 1099’s
Enter invoices into accounting system in a timely manner, ensuring accuracy and compliance with company policies and procedures
Assist with the credit card payment processes
Capability of multi-tasking and prioritizing work in fast-paced environment with heavy volume of transactions as well as be able to meet and handle deadlines
Perform other duties as required to support accounts payable and accounting