Accounts Payable Administrator - Yancey Engineered Solutions

Yancey Bros. Co.•Griffin, GA

About The Position

The Accounts Payable Administrator is responsible for reviewing, validating, and processing vendor invoices accurately and on time. This role matches invoices to corresponding purchase orders and receiving documentation, investigates discrepancies, and works with Purchasing, Receiving, Operations, and vendors to resolve issues.

Requirements

High school diploma or equivalent.
At least 1 year of accounts payable, bookkeeping, accounting support, or invoice-processing experience.
Experience matching invoices to purchase orders and receiving documentation.
Basic understanding of accounts payable principles and internal controls.
Proficiency with Microsoft Excel, Outlook, and general office software.
Experience using an accounting or ERP system.
Ability to enter and review high volumes of information with speed and accuracy.
Strong written and verbal communication skills.
Ability to organize competing priorities and meet processing deadlines.
Ability to work independently and collaborate with multiple departments.
Attention to detail: Accurately compares invoices, purchase orders, receipts, and supporting documentation.
Problem-solving: Identifies the cause of discrepancies and follows issues through resolution.
Time management: Prioritizes invoices based on due dates, production needs, payment terms, and close deadlines.
Communication: Works effectively with vendors and internal teams to resolve questions professionally.
Accountability: Takes ownership of assigned invoices and maintains complete, accurate records.
Confidentiality: Handles financial and vendor information with discretion.
Manufacturing awareness: Understands how purchasing, receiving, inventory, production, and accounts payable affect one another.

Nice To Haves

Excellent analytical, organization and communication skills

Responsibilities

Review vendor invoices for accuracy, completeness, appropriate approvals, and compliance with company policies.
Perform two-way and three-way matching of invoices against purchase orders and receiving documentation.
Verify pricing, quantities, freight charges, payment terms, taxes, part numbers, and other invoice details.
Identify and investigate discrepancies involving pricing, quantities, damaged or missing materials, duplicate invoices, or incomplete receipts.
Work with Purchasing, Receiving, Production, Project Management, and vendors to resolve invoice and purchase order discrepancies.
Enter approved invoices, credit memos, and related transactions into the accounting or ERP system.
Ensure invoices are processed in time to meet payment deadlines and capture available early-payment discounts.
Confirm that non-purchase-order invoices have proper coding, documentation, and management approval.
Monitor open purchase orders, unmatched invoices, and received-not-invoiced transactions.
Reconcile vendor statements and research missing invoices, unapplied credits, and past-due balances.
Participate in required safety programs, and working in a safe manner.
Miscellaneous duties as assigned by manager.