Accounts Payable Administrator (Permanent)

CoreFactor Inc.•Etobicoke, ON

43d•Hybrid

About The Position

CoreFactor is searching for an Accounts Payable Administrator on a permanent/full-time basis for a client in the GTA. This position is hybrid and will require the successful candidate to go into the Etobicoke, ON office three (3) times per week.

Requirements

Experience with JDE, Esker and Rydoo
Experience processing vendor invoices and employee expense reports
Experience with payment runs (cheques, wires, ACH)
Experience with statutory payments (Corporate Tax, Sales Tax, Payroll related payments)
Experience reconciling vendor accounts
Experience reconciling AP subledgers to general ledger
Experience with banking activities (file submission, wire templates, stop-payments)

Responsibilities

Using JDE, Esker and Rydoo, process and post all incoming vendor invoices and employee expense reports for the various locations
Liaise with Purchasing and Shipping departments to resolve invoice discrepancies (pricing, quantities)
Review expense reports for discrepancies and reject if needed
Process period payment runs (cheques, wires and ACH when available)
Issue payments twice per month
Ensure timely payments to avoid late payment fees/credit holds
Issue ad hoc/priority payments as needed (ex. capex deposits)
Corporate Tax installments: Monthly payments to Revenu Quebec and Canada Revenue Agency to be issued on a timely basis to avoid late penalties/interest
Sales Tax remittances: Monthly payments (when required) to be issued on a timely basis to avoid late penalties/interest
Payroll payments: union dues, benefits/RRSP, EHT, WSIB and T4 payments to be issued on a timely basis to avoid late penalties/interest
Reconcile vendor accounts as per incoming statements
Liaise with vendors to resolve discrepancies and respond to queries
Liaise with Purchasing to properly set up new vendors or changes to existing vendors
Includes ensuring Manager, Finance PTT NA receives vendor banking information for validation where electronic payments will be issues (wires/ACH)
Ensure files properly submitted from JDE to bank
Creating new/update existing wire templates as needed
Issue stop -payments as needed
Reconcile AP subledgers to general ledger for various locations
To be discussed and allocated between this role, Payroll/Acctg and AR (bank recs + AR recs)
Month-end support where needed
Backup Roles: Accounts Payable, Accounts Receivable