Accounts Payable & Administrative Clerk

Roberts Truck Center - Albuquerque•Albuquerque, NM

8d•Onsite

About The Position

Roberts Truck Center of Texas, a locally owned heavy-duty truck dealership that has been in business for more than 45 years, is seeking a dependable and detail-oriented individual to join our Amarillo team as a full-time Accounts Payable & Administrative Clerk. This position combines Accounts Payable responsibilities with front-office and administrative support. The ideal candidate will be highly organized, comfortable working in a fast-paced environment, able to manage multiple priorities, and provide professional service to customers, vendors, and employees.

Requirements

High school diploma or equivalent required
Minimum of 2 years of Accounts Payable experience required
Proficiency in Microsoft Excel and Word.
Basic understanding of accounting principles, General Ledger coding, Accounts Payable, and Accounts Receivable processes.
Ability to accurately handle cash, credit card payments, invoices, and other financial documentation.
Strong attention to detail and organizational skills.
Ability to manage multiple responsibilities and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Professional phone etiquette and customer service skills.
Ability to work effectively with vendors, customers, managers, and employees across multiple locations.
Ability to take direction and work both independently and as part of a team.
Must be able to successfully complete the company's pre-employment screening requirements.

Nice To Haves

some college coursework in Accounting, Business, Finance, or a related field is preferred.
Dealership accounting experience is preferred but not required.
CDK accounting software experience is preferred.
Proficiency with 10-key/data entry preferred.

Responsibilities

Properly classifies invoices to correct GL account for multiple Vendors.
Researches and validates all incoming invoices before data entry and payment processes.
Reconciles vendor statements and requests any missing invoices from vendors.
Ensures that proper authorization for invoice payment is received and documented.
Performs data entry for coded invoices into Accounts Payable accounting system.
Performs check writing/disbursement responsibilities.
Files all necessary documentation for Accounts Payable invoices paid.
Receives, researches, and resolves vendor phone calls.
Ensures ongoing compliance with all company, department and safety policies and procedures, regulations.
Performs other duties as assigned by management.
Answers a high volume of incoming calls using a multi-line phone system and routes calls to the appropriate department or employee.
Greets and assists customers, vendors, and visitors in a professional manner.
Sorts, collates, scans, uploads, and enters invoices, purchase orders, and other company documents.
Maintains current vendor insurance documentation and uploads records into the company database.
Prepares daily cash reports and accurately processes cash and credit card payments.
Maintains and files Parts and Service invoice documentation and verifies payments have been properly entered prior to filing.
Assists with credit applications by collecting references, obtaining required information, and ensuring necessary signatures are received.
Assists with Accounts Receivable and collection efforts as needed.
Coordinates and organizes office supply orders.
Maintains organized and accurate records and documentation.
Provides general administrative support to the accounting department and other departments as needed.
Ensures ongoing compliance with company policies, procedures, and applicable regulations.
Performs other duties as assigned by management.