Accounts Payable/Accounts Receivable Specialist (Temporary Role)

Anthony & Sylvan Pools • Warminster, PA

4d

About The Position

The Accounts Payable / Accounts Receivable Specialist processes accounts payable and accounts receivable transactions, maintains accurate financial records, and ensures compliance with company policies and procedures. The role requires strong attention to detail, knowledge of accounting principles, and collaboration with corporate finance teams. This is a temporary assignment supporting a current need; the schedule and assignment length will be determined with Divisional leadership.

The specialist manages subcontractor and inventory invoices, validates pricing and documentation, ensures correct approvals and coding, and records discrepancies in Acumatica. The role also supports cost control, customer account setup, cash application, billing and collections, commissions and refunds, reconciliations, month-end close, financial reporting, and operational coordination with leadership. Other related duties may be assigned as needed.

Requirements

• 1–3 years of related experience in accounts payable, preferably in construction or home improvement environments.
• Strong math skills and foundational accounting knowledge.
• Proficiency in Microsoft Office and accounting systems.
• Strong organizational and time-management skills, including the ability to multitask and meet deadlines.
• High attention to detail and focus on accuracy.
• Ability to work effectively under pressure while maintaining a positive and professional demeanor.
• Associate’s or Bachelor’s degree in accounting preferred, or an equivalent combination of education and experience.

Nice To Haves

• Associate’s or Bachelor’s degree in accounting.
• Experience in construction or home improvement environments.

Responsibilities

• Review and process subcontractor and inventory accounts payable invoices; validate pricing against job standards; match invoices to work orders, purchase orders, receivers, and addendums; ensure approvals and coding; document discrepancies in Acumatica; and align payment timing with corporate check runs.
• Analyze invoice discrepancies against estimates, alert management to issues, and support margin improvement through cost control and variance tracking.
• Set up customer accounts, record deposits, apply cash within 24 hours, ensure timely payment for addendums, and support billing and collections in accordance with company policies.
• Reconcile progress to billings, prepare invoices, monitor due dates, follow up on outstanding balances, and coordinate with leadership on builder billing and collection activity.
• Calculate commissions, process refund requests, and obtain required approvals in accordance with company guidelines.
• Meet corporate deadlines for financial reporting and month-end close; review WIP accruals with leadership, complete reconciliations, and prepare reports as needed.
• Coordinate weekly collection review meetings with leadership, maintain documentation and money list updates, train staff, and perform additional duties and projects as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree