Accounts Payable & Accounts Receivable Clerk
About The Position
On behalf of Perry Construction Group, Inc., Pennsylvania, Decision Associates is seeking a highly organized, detail-focused Accounts Payable & Accounts Receivable Clerk. This role is central to keeping Perry’s financial operations clean, accurate, and audit-ready across multiple active job sites. You’ll handle vendor invoices, subcontractor pay applications, customer billing, compliance documentation, and job-cost alignment — all with the precision and consistency Perry expects. This is a role for someone who takes ownership, communicates clearly, and understands that accuracy in AP/AR is foundational to project success. If you’re steady, reliable, and committed to doing things the right way, Perry wants to meet you.
Requirements
- 2–5 years of AP/AR or construction accounting experience
- Familiarity with construction accounting systems (Viewpoint/Vista, Sage 300 CRE, Foundation, Procore Financials)
- Strong Excel skills and comfort working with detailed financial data
- Ability to interpret contracts, purchase orders, and change orders
- Experience with public-sector compliance requirements (prevailing wage, certified payroll, retainage, minority participation)
- Clear, concise communication with vendors, subcontractors, and public agencies
- A steady, organized approach to managing multiple deadlines
- High integrity, confidentiality, and a commitment to accuracy
- Someone who doesn’t just complete tasks — they take ownership
Responsibilities
- Processing vendor invoices and subcontractor pay applications with correct job cost coding
- Verifying certified payroll, insurance certificates, W-9s, lien waivers, and other compliance documentation
- Coordinating with project managers to resolve discrepancies in quantities, pricing, change orders, and delivery tickets
- Preparing weekly and monthly payment runs and maintaining schedules aligned with project cash flow
- Reconciling vendor and subcontractor statements and maintaining accurate AP aging
- Tracking retention and ensuring proper release at project milestones
- Generating customer invoices based on percent-complete billing, unit-price quantities, or contract schedules
- Preparing and submitting public-sector pay applications with full backup (SOVs, certified payroll, change orders, minority participation reporting)
- Recording customer payments and maintaining accurate AR aging
- Supporting monthly close with AR summaries, job cost reports, and billing updates
- Maintaining organized digital and physical project records
- Assisting with prevailing wage reporting, certified payroll verification, and subcontractor compliance tracking
- Supporting DOT, municipal, state, and federal audits with clean, audit-ready documentation
Benefits
- Health, vision and dental insurance
- 401k with company match
- Paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
