Accounting Technician III

State of Colorado•Denver, CO

10d•Hybrid

About The Position

This position ensures accurate and timely payroll and timekeeping for employees in the facilities assigned and performs critical procedures to maintain the operation of the automated timekeeping system (Kronos) in the department as they relate to the Department of Human Services. Components of that pay include various deductions, direct deposit, adjustments to pay and/or hours and interactions with the state benefits system to assure proper health, dental and life insurance coverage. This position is also part of the New Employee Orientation Payroll Presenting Team.

Requirements

Three (3) years of relevant experience in accounting, finance or payroll experience or a closely related field.
This experience must be clearly documented on your application and the supplemental questions must be answered.
A combination of related education and/or relevant experience in accounting which included timekeeping administration, payroll processing or closely related equal to three (3) years.
Standard Background – Name check, TRAILS, CMS and JBITS
This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.
Motor Vehicle Check , if the employee will drive a state-owned vehicle, either in an on-going capacity while performing their normal day-to-day job duties OR on occasion for training/meetings/client visits/etc.
Must possess a valid, non-restricted Colorado Driver’s License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border
Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must Disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment.

Nice To Haves

Good written and oral communication
Solid computer skills to include systems navigation, google products and familiarity with excel
Ability to prioritize work and understand the importance of workflow management
Two year Associates degree in accounting, finance or mathematics
At least 12 months of experience working in payroll
At least 12 months of experience working in timekeeping system(s)
At least 12 months of experience working with Microsoft Office, including excel, word and email
At least 12 months experience working with cycles and deadlines of a high level of importance
At least 12 months of experience working in a high pressure and busy work environment
At least 12 months of experience working as a contributing part of a team
Ability to learn new systems and processes that include many vital details
Experience in CORE
Relevant years of State service

Responsibilities

Enters all new hires for the facilities assigned in Kronos.
Creates the Kronos people record, enters pre-hire and NEO, enters W-4 and direct deposit information in the payroll system and gives the employee folder to the payroll officer.
Confirms that Kronos is accurate and complete and completes the timekeeping sections of the Terminated Employee Checklist upon notification of termination/resignation/retirement of an employee for the facilities assigned.
Prints all pages of Terminated Employee Checklist and signs as Timekeeper and then gives completed Monthly Employee folder to payroll officer to process final payment.
Processes the biweekly and/or monthly Kronos closing for assigned facilities’ employees.
Enters all cost accounting template updates for biweekly and/or monthly employees for the assigned facilities.
Enters all FML, STD and Injury Leave for assigned facilities’ biweekly and/or monthly employees forecasting leave usage for FML and Injury Leave while coordinating with benefits, employee’s supervisor and/or editor.
Enters all Kronos information form changes, missed punches and late leave slips for assigned facilities’ employees.
Assists in all moves of employees from biweekly to monthly or monthly to biweekly.
Researches problems and questions for employees concerning time worked and leave balances.
Provides additional training to supervisors and unit time managers on processes for Kronos.
Ensures proper payment of employees by batching and entering all hours and deductions into the state payroll system for biweekly and/or monthly employees in facilities assigned.
Analyzes and corrects any discrepancies that may occur during input and balance to final edit reports.
Analyzes biweekly and/or monthly employee work and leave time to ensure work hours, overtime, shift time and leave taken are recorded timely and accurately.
Creates hand drawn checks (CHOPS) for biweekly and/or monthly employees in facilities assigned.
Enters direct deposit information and W-4 information for all employees in the assigned facilities.
Reviews, manages and collects suspended health, dental and life insurance premiums from biweekly and/or monthly employees in the facilities assigned.
Completes each biweekly and/or monthly payroll reconciliation for the biweekly and/or monthly employees in the facilities assigned, pulling direct deposits as needed to avoid overpayment.
Responds to questions from employees, program accountants, supervisors or managers relating to payroll.
Distributes information to employees, supervisors, and editors regarding payroll rules, regulations and procedures.
Maintains required payroll reports for payroll unit and program accountants.

Benefits

Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program.