Accounting Technician-CC

Ventura County•Ventura, CA

3d•Onsite

About The Position

Under general supervision, performs full-charge bookkeeping and para-professional accounting work requiring evaluation and analysis of financial or fiscal data for a specified assigned area. This is the fully experienced/journey-level classification in the Accounting Technician-Confidential series, competent to independently perform the full range of duties assigned to the classification. This classification performs the full range of duties as a journey level full-charge bookkeeper in the maintenance of a departmental or agency accounting system. Incumbents may be eligible to receive an educational incentive of either 2.5%, for an associate's degree, 3.5%, for a bachelor's degree, or 5% for a master's degree that is not required to work in the classification. The Accounting Technician-CC is confidential clerical employees represented by the Management Resolution and are eligible for overtime compensation.

Requirements

Two (2) years of progressively responsible accounting or full-charge bookkeeping experience with responsibility for the maintenance of books through trial balance.
Six (6) semester units of college-level accounting coursework may be substituted for up to one (1) year of the required experience.
Verification of the college-level coursework is required if substituting education for experience (up to one year). Transcripts or grade reports from an institution of higher learning recognized by the Council for Higher Education Accreditation which reflect passing grades in the required subject areas must be submitted to County Human Resources prior to the closing date of this recruitment.
Knowledge of: Operations services and activities of a comprehensive fiscal program in assigned department or agency; Principles of double entry and accrual accounting Budgeting and funding regulations, practices and procedures; Accounting principles and techniques; The accounting structure and financial guidelines of the department served; Principles and practices of grant billing;
Skill in: Reconciling subsidiary to control accounts and maintenance of books through trial balance; Use of computers and related technology including software applications specific to work performed;
Ability to: Interpret and apply rules, regulations, policies and procedures involved in fiscal record keeping and accounting functions; Compile, analyze, and evaluate financial transactions and reports; Reconcile differences with financial record keeping systems; Understand the relationships among a wide variety of accounting records, documents, and systems; Prepare financial summaries and maintain ledgers and journals; Make complex arithmetical calculations quickly and accurately; Write basic business letters and procedures; Exercise sound judgment in sensitive situations; Communicate effectively both orally and in writing; Establish and maintain effective working relations with those contacted in the work.

Nice To Haves

Degree(s) from a foreign institution require an academic credential evaluation to determine the U.S. equivalency.

Responsibilities

Performs a technical review of accounting records and accounts; reviews and verifies source documents used in the receipt, distribution, collection and disbursement of monies to ensure proper coding and classifications, accurate accounting treatment and compliance with provisions of contracts/programs/legal requirements.
Prepares and processes revenue receipts and facilitates banking services including balancing bank statements, transmitting wires, placing stop payments, and providing banking information.
Reconciles daily bank statements; researches outstanding and/or misrouted deposits; prepares journal vouchers to adjust accounts accordingly; performs posting functions; enters fiscal information into automated system.
Reconciles checking accounts with bank balances; researches exceptions and advises parties on necessary corrections; prepares cash receipts.
Reconciles investment purchases, sales and exchange of securities with County investment custodian and brokers; writes investment trade tickets for submission to custodial bank.
Receives approved wire requests; reconciles and informs appropriate group on anticipated amounts of wires for next day balancing; coordinates any discrepancies with the Auditor-Controller's office and requesting department or agency.
Receives, reviews and verifies claims, invoices, and payroll documents for authorization of expenditures, accuracy of amounts and accounts charged, and conformance to rules and procedures.
Receives cash, warrants and checks from individuals or revenue sources; applies credit to the proper subsidiary ledger account; balances the cash register and forwards deposits to the proper accounting area for deposit with County Treasurer.
Examines, reconciles, and adjusts accounting records from subsidiary ledgers to the general ledger; makes adjustments to correct posting errors and misclassified transactions; balances subsidiary ledger totals for the Auditor-Controller's Financial Status Reports.
Reviews Board Letters for assigned fiscal area; verifies information and that payments are in compliance with any contract provisions and County policy.
Resolves complex vendor and billing issues; monitors past due invoices and requests expedited payments; serves as liaison between vendor and County department or agency.
Sets up subsidiary records for individual grant billings; researches and analyzes incurred costs; makes necessary adjustments for staff time and operating costs; converts total units of service and calculates revenue; coordinates with program management for any updates in personnel and operating costs; submits grant billing in a timely manner.
Summarizes actual expenditures for grant budgets including personnel and operating costs; based on historic trends and forecasted needs, prepares annual grant budget proposal.
Updates worksheets for grant revenue projections and accrual for current year billings and forecasts total billable for year supporting the department or agency's Financial Status Report and the Annual Department Budget.
Receives, posts and reconciles money received which is placed in the Trust Account; provides coding; recognizes grant revenue and transfers revenue to the General Fund by preparing journal vouchers and placing data into the financial management system.
Provides assistance in the Financial Status Report; updates financial data to multiple sub schedules such as revenue, personnel, professional and non-professional services, leases, etc. based on the actual grant revenue and expenses incurred to project the total costs for the department or agency.
Performs a technical review of payroll related transactions including wage garnishments, benefits deductions and related fiscal matters; applies appropriate regulations and laws to such transactions; generates vendor reports; processes claims, journal vouchers, wire transfers and receipts into the financial management system.
Receives, researches and compiles financial data; prepares periodic summaries of financial transactions including trial balances, revenue and expense statements, statistical, cost and operating reports.
Performs other related duties as required.