Accounting Supervisor PTS

Associated Students Inc•Pomona, CA

4d•$0 - $20•Hybrid

About The Position

Associated Students, Inc. (ASI) is a non-profit corporation led by a 14-member board of elected student leaders, established in 1963. ASI is an auxiliary organization authorized by the California State University Board of Trustees to perform Student Life functions for Cal Poly Pomona students. ASI provides opportunities for student engagement, leadership, and employment, along with various Student Life programs and services. The organization manages a significant operating budget, debt service, reserves, and student space. ASI operates as an evolving, human-centered learning organization committed to care, growth, learning, continuous improvement, and innovation, fostering a dynamic team environment that values co-creation, psychological safety, and equity, diversity, and inclusion. The Financial Services department acts as a partner to student groups, ASI departments, and the University, offering financial support while maintaining fiscal integrity, data accuracy, and compliance with relevant policies.

Requirements

Minimum education includes at least 12 credit hours from specific accounting, finance, statistics, management, or commercial banking courses (e.g., ACC 207/A, ACC 208/A, ACC 311, ACC 312, ACC 321, ACC 431, ACC 481, ACC 451, FRL 300, FRL 301, TOM 302, MHR 301, FRL 460).
Twelve (12) months of experience in financial record keeping, accounting transactions, journal entry preparation, month-end and year-end closing, asset management, and bank reconciliation required.
Six (6) months of demonstrated experience leading others including but not limited to training, guiding project work, and/or supporting others in a similar role.
Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports, as needed.
Strong interpersonal skills to establish and maintain effective relationships with staff and customers.
Skills in prioritizing tasks and ability to coordinate workflow to comply with deadlines and competing priorities in a timely manner under pressure of deadlines and heavy workload.
Skills in working independently and following through on assignments with minimal direction.
Skill in systematically organizing material and information to optimize efficiency and minimize duplication of efforts using computer technology.
Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors, and present viable alternatives or solutions.
Demonstrated ability to work as part of a team and collaborating with colleagues.
Working knowledge of windows software such as Microsoft Excel, Access, Word, Outlook, and Teams.
Ability to satisfactorily complete a background check (including a criminal records check).

Nice To Haves

Interest in learning about various policies and procedures.
Ability to exercise independent judgment to interpret and apply policies and procedures.
Ability to explain and enforce standards to others while remaining client-centered to achieve high customer satisfaction.

Responsibilities

Support the effective training and development of the accounting assistant team to provide excellent timely, accurate accounting deliverables.
Assist with developing, implementing, maintaining, and evaluating processes and systems which support effective accounting responsibilities.
Assist with developing and delivering accounting-related training including but not limited to chart of accounts, general ledger posting, account reconciliations, financial reports, fixed asset management, and gift-in-kind procedures.
Works closely with financial services units to review and approve subsidiary ledger transactions to ensure proper posting to the general ledger.
Provide oversight of fixed asset and sensitive item management including but not limited to management of master asset list, ensuring assignment of tagging, reconciliation, and audit.
Provide assistance to budget managers to reclass expenses posted in error.
Review, approve, and post journal entries to the general ledger.
Provide oversight for general ledger account reconciliations, reviewing and auditing transactions, as needed.
Stay abreast of finance related state, CSU, University, and ASI policies and guidelines and provide updated training for the accounting assistant team, as needed.
Provide oversight for data entry tasks and financial reports as needed.
Provide oversight for the preparation of account reconciliations and related reports as needed.
Supervise, recruit, hire, train, guide, and evaluate the (2) Accounting Assistant I and (2) Accounting Assistant II.
Provide oversight and support cross-training to effectively work towards a cohesive, collaborative, and synergistic team.
Supervisor the work of the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide the priorities of the unit.
Prepare audit items as requested.
Assist in the preparation of financial services department budget request items.
Assist with other special projects, initiatives, enhance current systems or develop new systems to assist with departmental operations.
Perform other related duties as assigned.