Accounts Receivable Supervisor PTS

Associated Students Inc•Pomona, CA

3d•$0 - $20•Hybrid

About The Position

Associated Students, Inc. (ASI) is a non-profit corporation established in 1963, guided by a student board and managed by full-time professional staff. ASI is part of the Cal Poly Pomona Division of Student Affairs and serves over 27,000 students by providing engagement opportunities, employment, and various programs and services including recreation, wellness, student union activities, student government, and childcare. ASI also provides operational support in human resources, financial services, IT, facilities management, and marketing. ASI is committed to being a learning organization that values team learning, co-creation, and adaptability. The organization is currently re-imagining its vision, mission, and core values. ASI is human-centered and strives to live its values of care and growth, with a purpose to transform lives. The Financial Services department partners with student groups, ASI departments, and the University to provide financial support for a $17M non-profit corporation, ensuring fiscal integrity, data accuracy, and compliance with policies.

Requirements

Minimum education includes at least 6 credit hours from specific accounting, finance, information systems, statistics, management, economics, or banking courses (can substitute a year of experience per course).
One year of experience in accounts receivable transactions such as billing, cash handling and reconciliations, journal entries, and AR aging, required.
Six months of demonstrated experience leading others including but not limited to training, guiding project work, and/or supporting others in a similar role.
Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports, as needed.
Strong interpersonal skills to establish and maintain effective relationships with staff and customers.
Skills in prioritizing tasks and ability to coordinate workflow to comply with deadlines and competing priorities in a timely manner under pressure of deadlines and heavy workload.
Skills in working independently and following through on assignments with minimal direction.
Skill in systematically organizing material and information to optimize efficiency and minimize duplication of efforts using computer technology.
Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors, and present viable alternatives or solutions.
Demonstrated ability to work as part of a team and collaborating with colleagues.
Ability to operate and working knowledge of windows software such as Microsoft Excel, Microsoft Access, and Microsoft Word.
Ability to satisfactorily complete a background check (including a criminal records check).

Responsibilities

Support the effective training and development of the accounts receivable assistant team to provide excellent timely, accurate accounts receivables deliverables.
Assist with developing, implementing, maintaining, and evaluating processes and systems which support effective accounts receivable responsibilities.
Provide oversight for the preparation of account reconciliations and related reports as needed.
Provide oversight for vault management, petty cash handling, daily bank deposits, periodic cash audits and support for making change for ASI service desks.
Provide oversight for the preparation, processing, issuance, tracking, and collection of organizational business invoices including but not limited to facility reservations, philanthropic donations, etc.
Works closely with accounting unit to provide monthly accounts receivable aging reports and reconcile subsidiary ledgers to the general ledger.
Assist with developing and delivering accounts receivable related training including but not limited to cash handling, deposits, preparing for invoices, and reconciliations.
Stay abreast of finance related state, CSU, University, and ASI policies and guidelines and provide updated training for the accounts receivable assistant team, as needed.
Provide oversight for data entry tasks and financial reports as needed.
Supervise, recruit, hire, train, guide, and evaluate the (2) AR Assistants.
Provide oversight and support cross-training to effectively work towards a cohesive, collaborative, and synergistic team.
Supervise the work of the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide the priorities of the unit.
Actively engage as a department leader in all ASI team learning and training as well as ASI and University meetings, task teams, and committees.
Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner.
Prepare audit items and reports as requested.
Assist in the preparation of financial services department budget request items.
Assist with other special projects, initiatives, enhance current systems or develop new systems to assist with departmental operations.
Perform other related duties as assigned.