Accounts Receivable Supervisor PTS

Associated Students • Pomona, CA

3d • Hybrid

About The Position

Associated Students, Inc. (ASI) is a non-profit corporation established in 1963, guided by a student board and managed by full-time professional staff. ASI is considered part of the Cal Poly Pomona Division of Student Affairs and serves over 27,000 students by providing opportunities for engagement, employment, and various programs and services. ASI is committed to being a learning organization that values team learning, co-creation, adaptability, care, growth, equity, diversity, and inclusion. The Financial Services department partners with student groups, ASI departments, and the University to provide financial support for a $17M non-profit corporation while maintaining fiscal integrity and compliance. The Accounts Receivable (AR) Supervisor, under the general supervision of the Accounts Payable & Receivable Manager, will oversee organizational cash handling, accounts receivable processing, reporting, training, and supervision. This role requires staying current with relevant policies, supporting the development of AR documents and training materials, and educating staff and accountholders. The position involves oversight of receipt transactions, reconciliation, and requires independent judgment to interpret and apply policies while maintaining customer satisfaction.

Requirements

• Minimum education includes at least 6 credit hours from the following courses; (can substitute a year of experience per course) ACC 207/A Financial Accounting for Decision Making, ACC 208/A Managerial Accounting for Decision Making, ACC 311 Intermediate Accounting I, FRL 300 Managerial Finance I, FRL 301 Managerial Finance II, CIS 310 Management Information Systems, TOM 302 Managerial Statistics, MHR 301 Principles of Management, FRL 367 Corporate Finance Theory, FRL 404 Financial Modeling, ECO 201 Principles of Economics, FRL 460 Commercial Banking.
• One year of experience in accounts receivable transactions such as billing, cash handling and reconciliations, journal entries, and AR aging, required.
• Six months of demonstrated experience leading others including but not limited to training, guiding project work, and/or supporting others in a similar role.
• Demonstrated ability to analyze and interpret financial data sufficient to reconcile ledgers and generate financial reports, as needed.
• Strong interpersonal skills to establish and maintain effective relationships with staff and customers.
• Skills in prioritizing tasks and ability to coordinate workflow to comply with deadlines and competing priorities in a timely manner under pressure of deadlines and heavy workload.
• Skills in working independently and following through on assignments with minimal direction.
• Skill in systematically organizing material and information to optimize efficiency and minimize duplication of efforts using computer technology.
• Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors, and present viable alternatives or solutions.
• Demonstrated ability to work as part of a team and collaborating with colleagues.
• Ability to operate and working knowledge of windows software such as Microsoft Excel, Microsoft Access, and Microsoft Word.
• Ability to satisfactorily complete a background check (including a criminal records check).

Responsibilities

• Support the effective training and development of the accounts receivable assistant team to provide excellent timely, accurate accounts receivables deliverables.
• Assist with developing, implementing, maintaining, and evaluating processes and systems which support effective accounts receivable responsibilities.
• Provide oversight for the preparation of account reconciliations and related reports as needed.
• Provide oversight for vault management, petty cash handling, daily bank deposits, periodic cash audits and support for making change for ASI service desks.
• Provide oversight for the preparation, processing, issuance, tracking, and collection of organizational business invoices including but not limited to facility reservations, philanthropic donations, etc.
• Works closely with accounting unit to provide monthly accounts receivable aging reports and reconcile subsidiary ledgers to the general ledger.
• Assist with developing and delivering accounts receivable related training including but not limited to cash handling, deposits, preparing for invoices, and reconciliations.
• Stay abreast of finance related state, CSU, University, and ASI policies and guidelines and provide updated training for the accounts receivable assistant team, as needed.
• Provide oversight for data entry tasks and financial reports as needed.
• Supervise, recruit, hire, train, guide, and evaluate the (2) AR Assistants.
• Provide oversight and support cross-training to effectively work towards a cohesive, collaborative, and synergistic team.
• Supervise the work of the team to ensure that work is properly allocated and completed in a timely and accurate manner and guide the priorities of the unit.
• Actively engage as a department leader in all ASI team learning and training as well as ASI and University meetings, task teams, and committees.
• Role model the behaviors of ASI core values, constantly challenging one’s mental models as an active learner.
• Prepare audit items and reports as requested.
• Assist in the preparation of financial services department budget request items.
• Assist with other special projects, initiatives, enhance current systems or develop new systems to assist with departmental operations.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed