Accounting Supervisor PTS

Associated Students•Pomona, CA

3d•Hybrid

About The Position

Associated Students, Inc. (ASI) is a nonprofit corporation guided by a student board and managed by full-time professional staff. ASI supports the Cal Poly Pomona campus community through student engagement, employment, programs, and services. Its Financial Services team provides financial support to student groups, ASI departments, and the University while maintaining fiscal integrity, data accuracy, and compliance with applicable policies. Under the general supervision of the Accounting Manager, the Accounting Supervisor supports daily accounting transactions, including general ledger entries, monthly bank and account reconciliations, month-end and year-end closing activities, financial reports, and asset management. The position reviews, approves, and posts journal entries; helps maintain accounting processes, systems, documents, and training materials; and provides training on relevant accounting policies and procedures. The supervisor also oversees accounting staff and promotes timely, accurate work and effective team collaboration. This is a part-time position scheduled for 15–20 hours per week, Monday through Friday, with weekend and evening hours as needed to meet business needs. The position is hybrid eligible. Employment is open to eligible Cal Poly Pomona students who meet the stated enrollment, age, GPA, university standing, and work-authorization requirements. A satisfactory background check, including a criminal records check, is required before employment begins. The position is designated as sensitive and involves access to sensitive data. Employees are mandated reporters under applicable California and CSU requirements.

Requirements

At least 12 credit hours in the listed accounting, finance, management, statistics, or related courses, or equivalent courses.
At least 12 months of experience in financial record keeping, accounting transactions, journal entry preparation, month-end and year-end closing, asset management, and bank reconciliation.
At least six months of demonstrated experience leading others, such as training, guiding project work, or supporting others in a similar role.
Ability to analyze and interpret financial data to reconcile ledgers and generate financial reports as needed.
Strong interpersonal skills to establish and maintain effective relationships with staff and customers.
Ability to prioritize tasks and coordinate workflow to meet deadlines and competing priorities under pressure and heavy workload.
Ability to work independently and follow through on assignments with minimal direction.
Ability to systematically organize materials and information using computer technology to optimize efficiency and minimize duplicated effort.
Analytical skills to anticipate potential problems or sensitive situations, recognize relevant factors, and present viable alternatives or solutions.
Ability to work as part of a team and collaborate with colleagues.
Working knowledge of Microsoft Excel, Access, Word, Outlook, and Teams.
Ability to satisfactorily complete a background check, including a criminal records check.
Must be at least 16 years old and legally eligible to work in the United States.
Must be currently enrolled at Cal Poly Pomona for at least 6.0 undergraduate units or 4.0 graduate units; international student employees must meet the stated minimum of 12.0 undergraduate or 6.0 graduate units at the end of the drop-add period.
Must have a minimum 2.0 Cal Poly Pomona and overall GPA and be in good standing with the University. Individuals enrolled only in Extended University are not eligible for hire.

Responsibilities

Support the training and development of the accounting assistant team to deliver timely and accurate accounting work.
Help develop, implement, maintain, and evaluate processes and systems supporting accounting responsibilities.
Develop and deliver accounting-related training, including training on the chart of accounts, general ledger posting, account reconciliations, financial reports, fixed asset management, and gift-in-kind procedures.
Work with Financial Services units to review and approve subsidiary ledger transactions for proper general ledger posting.
Oversee fixed asset and sensitive item management, including the master asset list, asset tagging, reconciliation, and audit.
Assist budget managers with reclassifying expenses posted in error.
Review, approve, and post journal entries to the general ledger.
Oversee general ledger account reconciliations and review or audit transactions as needed.
Stay current on finance-related state, CSU, University, and ASI policies and guidelines, and provide updated training to the accounting assistant team as needed.
Oversee data entry tasks and financial reports as needed.
Oversee preparation of account reconciliations and related reports as needed.
Recruit, hire, train, guide, supervise, and evaluate two Accounting Assistant I employees and two Accounting Assistant II employees.
Support cross-training and a cohesive, collaborative team; allocate and supervise work to ensure it is completed accurately and on time, and guide unit priorities.
Prepare audit items as requested.
Assist with preparing Financial Services department budget request items.
Assist with special projects, initiatives, and improvements or development of systems supporting departmental operations.
Perform other related duties as assigned.
Complete annual bloodborne pathogen training; initial training must be completed before assignment to duties that may involve exposure to blood or bodily fluids.