Accounting Supervisor – Accounts Payable and Receivable

City of Goldsboro

1d • Onsite

About The Position

Provides supervision to Accounts Payable and Accounts Receivable functions. Assists with the annual outside audit and preparation of the annual financial report. Provides technical guidance and direction to assigned staff. Applicants are required to attach a resume and cover letter. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Supervises the Accounts Payable and Accounts Receivable Specialists. Prepares annual 1099s to ensure compliance with IRS regulations. Assists in scheduling & coordination of new configuration and testing with internal and external teams for City’s ERP system for items related to AP and AR. Recommends for hire, supervises, trains and develops staff through review of performance data, conferences, training, and counseling. Processes payables to City vendors and employees in accordance with Prompt Pay Act. Processes refunds and contract labor payments. Ensures the accurate and prompt billing and collection of miscellaneous Accounts Receivable. Monitors financial transactions to ensure proper accounting of public funds. Prepares and initiates wires, EFTs, ACHs, and settlements for approval. Reviews monthly AP and AR aging reports to comply with performance metrics and write off policies Participates in the annual external audit by ensuring all documents and schedules are prepared and available. Assist with the annual year-end financial system closeout process ensuring all general ledger reconcilements, accruals, and various year-end adjustments and entries are accurate and complete. Serves in supervisory capacity in the absence of the Assistant Finance Director, Controller, and Accounting Managers. Provides technical guidance and direction to Accounts Payable/Receivable staff on GAAP principals and IRS requirements; reviews work and reconcilement. Makes recommendations to resolve issues and improve procedures, processes and accountability related to financial matters throughout the City departments. Performs other duties as assigned.

Requirements

• Bachelor’s degree in accounting or business or a related field.
• Four (4) years of full-time, increasingly responsible work in an accounting environment.
• Any equivalent combination of education and experience may substitute for the minimum qualifications.
• Knowledge of: Generally accepted accounting principles (GAAP).
• Knowledge of: Governmental accounting principles and methods.
• Knowledge of: Internal Revenue Service (IRS) regulations.
• Knowledge of: Texas law as it related to City finances.
• Knowledge of: Automated financial management systems.
• Knowledge of: Modern office methods, practices, procedures, and equipment.
• Skill in: Preparing a variety of financial statements, reports and analyses.
• Skill in: Communicating effectively, both orally and in writing.
• Skill in: Using computer accounting and spreadsheet software.
• Skill in: Examining and verifying financial documents and reports.
• Skill in: Analyzing, interpreting and preparing financial and statistical information for City management.
• Skill in: Applying accounting formulas, performing calculation sufficiently to prepare budget, verifying totals and reconciling differences.
• Skill in: Comprehending complex oral and written instructions and technical terminology, work accurately with numerical detail.
• Skill in: Supervising and motivating employee team; making judgments regarding supervisory interactions and promoting the “team” concept for task accomplishment.
• Skill in: Establishing and maintaining effective working relationships.
• Skill in: Reading financial reports, professional journals, and inter and intra office correspondence, educational and leadership materials.
• Skill in: Composing narrative portions of annual budget and of other reports; writing memos and letters.
• Skill in: Understanding and interpreting complex financial and mathematical reports and presentations.
• Skill in: Analyzing data and preparing financial forecasts and developing related spreadsheets.
• Valid Class "C" Texas driver’s license required.
• Out-of-state license holders must have a valid license and provide a three-year driving history.

Nice To Haves

• Experience with Workday Financials preferred.

Responsibilities

• Supervises the Accounts Payable and Accounts Receivable Specialists.
• Prepares annual 1099s to ensure compliance with IRS regulations.
• Assists in scheduling & coordination of new configuration and testing with internal and external teams for City’s ERP system for items related to AP and AR.
• Recommends for hire, supervises, trains and develops staff through review of performance data, conferences, training, and counseling.
• Processes payables to City vendors and employees in accordance with Prompt Pay Act.
• Processes refunds and contract labor payments.
• Ensures the accurate and prompt billing and collection of miscellaneous Accounts Receivable.
• Monitors financial transactions to ensure proper accounting of public funds.
• Prepares and initiates wires, EFTs, ACHs, and settlements for approval.
• Reviews monthly AP and AR aging reports to comply with performance metrics and write off policies.
• Participates in the annual external audit by ensuring all documents and schedules are prepared and available.
• Assist with the annual year-end financial system closeout process ensuring all general ledger reconcilements, accruals, and various year-end adjustments and entries are accurate and complete.
• Serves in supervisory capacity in the absence of the Assistant Finance Director, Controller, and Accounting Managers.
• Provides technical guidance and direction to Accounts Payable/Receivable staff on GAAP principals and IRS requirements; reviews work and reconcilement.
• Makes recommendations to resolve issues and improve procedures, processes and accountability related to financial matters throughout the City departments.
• Performs other duties as assigned.

Benefits

• Proof of education, certification(s) and experience as listed on the employment application based on the job posting requirements.
• Satisfactory results from a pre-employment drug screening, criminal history background and driving record check.
• Legal authorization to work in the United States without sponsorship.
• E-Verify checks the information against records held by the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm whether the employee is legally eligible to work in the U.S.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees