Accounts Payable/ Receivable Supervisor

Buff City Soap Franchising LLC•Dallas, TX

About The Position

We are seeking a hands-on and proactive AP/AR Supervisor to join our accounting team. In this role, you will oversee the full cycle of accounts payable and accounts receivable operations across a high-volume, multi-entity organization, ensuring accuracy, efficiency, and timely processing. This position plays a key role in maintaining strong financial controls, supporting accurate financial close activities, and ensuring the integrity of subledger-to-general-ledger reconciliations. You will also support and guide day-to-day AP/AR operations, including oversight of a direct report, while identifying opportunities to improve processes and scalability. The ideal candidate brings experience in high-volume transactional environments, strong attention to detail, and a proactive, continuous improvement mindset. You are comfortable working cross-functionally, managing competing priorities, and contributing to the development of scalable, transaction-ready processes. If you’re looking to grow within a dynamic, fast-paced organization and make a meaningful impact, we encourage you to apply!

Requirements

Bachelor’s degree in Accounting, Finance, or a related field
5+ years of progressive AP/AR experience, including at least 2 years in a lead or supervisory role
Experience managing high-volume invoice processing in a multi-entity or multi-location environment
Proficiency in ERP systems (e.g., Sage Intacct, SAP, Oracle) and strong Excel skills
Hands-on experience with sales and use tax compliance and T&E administration
Strong understanding of AP/AR processes, internal controls, and GAAP-compliant subledger management
Highly detail-oriented, organized, and able to manage competing priorities in a fast-paced environment

Nice To Haves

Experience with AP automation and expense tools (e.g., Bill.com [//Bill.com], Concur) preferred
Background in franchise, multi-unit retail, or private equity-backed environments preferred
Familiarity with ASC 606, audit processes, or SOX environments a plus

Responsibilities

AP Operations: Oversee high-volume, end-to-end accounts payable across multiple entities, ensuring accurate coding, approvals, and timely payments
Vendor Management: Maintain vendor relationships and master data, resolving discrepancies and ensuring accuracy and compliance
T&E Administration: Review and approve employee expense reports for policy compliance and accurate processing
Payment Processing & Compliance: Support weekly payment runs (ACH, wire, checks), manage 1099 preparation, and maintain audit-ready documentation and strong internal controls.
AR & Franchise Billing: Oversee franchise billing (royalties, marketing, and fees), monitor receivables aging, and support collections efforts while maintaining strong internal controls.
Reconciliation: Perform monthly AP/AR subledger to general ledger reconciliations, identifying and resolving discrepancies
Sales Tax Support: Assist with sales and use tax compliance, exemption tracking, and audit support across jurisdictions
Month-End Close & Reporting: Support close activities, including accruals, journal entries, and preparation of reporting packages and key metrics
Team Leadership: Supervise and develop AP/AR staff, driving accountability and performance
Process Improvement & Cross-Functional Support: Partner with Finance, Operations, IT, and Legal to improve workflows, implement automation, and support scalable, audit-ready processes