Accounts Payable and Receivable Clerk

Cornerstone Companies•Indianapolis, IN

1d•Onsite

About The Position

The Accounts Payable/Accounts Receivable Clerk is responsible for managing the company’s financial transactions related to accounts payable and accounts receivable, ensuring accuracy and timeliness in processing invoices, payments, and collections. This role will contribute to maintaining strong financial health and effective cash flow management across all company divisions and operations. The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Accounts Payable tasks include reviewing and processing incoming invoices, ensuring proper documentation and approval; matching purchase orders to invoices and resolving discrepancies; preparing and issuing payments (checks, ACH, wire transfers) to vendors in a timely manner; maintaining vendor records and responding to inquiries related to payment status; and reconciling accounts payable aging reports to ensure accurate financial records. Accounts Receivable tasks include generating and issuing invoices to tenants, clients, and business partners; monitoring aging reports and following up on outstanding receivables, initiating collections when necessary; applying payments to accounts and updating customer records; preparing and maintaining accurate accounts receivable aging reports; and assisting in managing tenant payments and rent collections for property management operations. General Accounting Support involves assisting with month-end and year-end closing processes; preparing and maintaining reports for management review, including cash flow projections and budget variance analysis; assisting with audit preparations and providing necessary documentation as needed; and reconciling bank statements and credit card accounts. Other responsibilities include maintaining filing systems for financial records; communicating effectively with internal and external stakeholders to resolve accounting-related issues; supporting the Finance team in various ad hoc tasks and special projects as required; and other duties as assigned.

Requirements

High school diploma or equivalent required.
Minimum of 2 years of experience in accounts payable, accounts receivable, or a similar accounting role, preferably in real estate development, construction, or property management.
Strong understanding of accounts payable and accounts receivable processes.
Familiarity with general accounting principles and practices.
Knowledge of real estate, construction, or property management financials is a plus.
Excellent organizational skills and attention to detail.
Proficient in Microsoft Office Suite (Excel, Word, Outlook).
Experience with accounting software (e.g., QuickBooks, Yardi).
Strong verbal and written communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work independently and collaboratively in a team setting.
Strong problem-solving abilities, with the capacity to resolve discrepancies or billing issues.
High level of integrity, confidentiality, and professionalism in handling financial data.

Nice To Haves

Associate’s degree or greater, in accounting, finance, or related field.
Familiarity with medical real estate or construction industry accounting practices.

Responsibilities

Review and process incoming invoices, ensuring proper documentation and approval.
Match purchase orders to invoices and resolve any discrepancies.
Prepare and issue payments (checks, ACH, wire transfers) to vendors in a timely manner.
Maintain vendor records and respond to inquiries related to payment status.
Reconcile accounts payable aging reports to ensure accurate financial records.
Generate and issue invoices to tenants, clients, and business partners.
Monitor aging reports and follow up on outstanding receivables, initiating collections when necessary.
Apply payments to accounts and update customer records.
Prepare and maintain accurate accounts receivable aging reports.
Assist in managing tenant payments and rent collections for property management operations.
Assist with month-end and year-end closing processes.
Prepare and maintain reports for management review, including cash flow projections and budget variance analysis.
Assist with audit preparations and provide necessary documentation as needed.
Reconcile bank statements and credit card accounts.
Maintain filing systems for financial records.
Communicate effectively with internal and external stakeholders to resolve accounting-related issues.
Support the Finance team in various ad hoc tasks and special projects as required.
Other duties as assigned.