Specialist, Accounting (In Office)

AAR Corp•Grand Prairie, TX

2d•Onsite

About The Position

The Accounting Specialist provides high-volume Accounts Payable and administrative support to the Accounting and Finance team. The role focuses on Accounts Payable assistance, corporate P-Card administration, vendor setup documentation, Construction in Progress (CIP) coordination, maintaining prepaid and fixed asset subledgers, and maintaining complete accounting records. The position participates in selected monthly and year-end close activities, including posting routine journal entries and saving supporting documentation to the shared drive. It is not intended to serve as the department’s subject matter expert for accounting, technical research, or reconciliations; those responsibilities remain with Accounting Management. The Accounting Specialist reports to the Accounting Manager. The position is based in an office setting with variable temperatures. Employees may be regularly required to sit, stand, bend, reach, and move about the facility. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

Working knowledge of invoice processing, vendor documentation, and general accounting records.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Strong organizational, follow-up, and time-management skills, with exceptional attention to detail and accuracy.
Ability to manage a high volume of transactions accurately and meet deadlines.
Ability to protect confidential and sensitive financial information.
Positive demeanor, dependability, accountability, and willingness to learn.

Nice To Haves

Associate degree or bachelor's degree in accounting, finance, business administration, or a related field preferred.
One to three years of experience in Accounts Payable, bookkeeping, accounting support, P-Card administration, or administrative support preferred.

Responsibilities

Provide day-to-day Accounts Payable support, including invoice processing, three-way matching, payment support, discrepancy follow-up, and coordination with internal departments and vendors.
Collect, review, and organize paperwork for invoices, vendor setups, and payment processing, and promptly follow up on incomplete or missing documentation.
Prepare and maintain vendor setup requests and supporting documentation, and coordinate with the vendor master team to resolve setup issues.
Administer corporate P-Card activity by reviewing transactions, reconciling statements, monitoring policy compliance, and following up on missing receipts, coding, approvals, and other exceptions.
Assist with routine reconciliations related to assigned administrative and Accounts Payable processes, including P-Card and vendor-related activity.
Support Construction in Progress (CIP) project administration by following up with project owners, collecting project documentation, maintaining project status information, and coordinating the assignment and communication of project numbers.
Coordinate and complete customer and vendor credit applications as the primary point of contact.
Participate in assigned month-end and year-end close activities, including posting routine journal entries and saving complete supporting documentation to the shared drive.
Maintain organized accounting records in accordance with company policies and document-retention requirements.
Coordinate with internal departments to gather information, resolve routine processing issues, and support daily accounting operations.
Assist with administrative projects, process improvements, and other duties as assigned.