396-CLS-11-26 Accounting Specialist @ District Office

Wenatchee Public Schools • Wenatchee, WA

4d

About The Position

The Accounting Specialist performs district-wide accounts payable, accounts receivable, travel, and procurement card functions. The position receipts district funds, invoices for goods and services, processes district travel requests, reconciles bank accounts, and provides user support for purchase order and vendor information throughout the district. The schedule is 8 hours per day and 260 days per year.

Requirements

• High school graduate or equivalent.
• Ability to type 50 words per minute.
• General knowledge of accepted accounting practices.
• Experience with database systems, Excel spreadsheets, and Google Docs.
• Ability to communicate professionally, work effectively with other staff, and maintain positive public relations.
• Ability to work with frequent interruptions and prioritize tasks based on department and district needs.
• Ability to meet deadlines, demonstrate accuracy and thoroughness, and produce quality work.
• Reliable attendance and punctuality.

Nice To Haves

• Bachelor's degree in accounting.
• Demonstrated 10-key skills.
• Previous business experience with a school district or public entity.
• Experience with Skyward.

Responsibilities

• Process invoices for payment and match vendor invoices, packing slips, and purchase orders.
• Review documents for completeness and accuracy, audit expenditures for compliance, and enter payable information into the computer system.
• Run invoice totals, verify them against batch totals, complete electronic accounts payable check processing, prepare supporting documents for school board approval, and distribute checks to vendors.
• Review vendor statements for unpaid bills and resolve issues as necessary.
• Manage and maintain procurement cards used for district purchases.
• Receipt and deposit cash and checks received at the district office.
• Maintain district banking accounts, reconcile them monthly, prepare fund deposit reports for monthly investments, and transmit them to the County Treasurer.
• Process purchase orders for district purchases, including new vendor setup and 1099 verification.
• Process invoices for facility use, transportation, and other activities as needed.
• Manage district accounts receivable, including aging reports and collections as necessary.
• Process travel requests, verify signatures and account codes, and audit travel expense vouchers for compliance before processing payment.
• Prepare journal entries to correct accounting transaction errors as needed.
• Assist with annual 1099 reporting and perform other duties as necessary or assigned.

Benefits

• Medical, dental, vision, life, and long-term disability plans through the School Employees Benefits Board for employees working 630 hours or more per year.
• Retirement benefits through the Washington State Department of Retirement Systems.
• For 260-day employees: 12 days of sick leave, 2 personal leave days, 14 holidays, and 12 vacation days.
• Tuition reimbursement of 50% up to $450 per year for qualified expenses.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED