393-CLS-10-26 District Assessment Coordinator @ District Office

Wenatchee Public Schools • Wenatchee, WA

13d • Onsite

About The Position

The District Assessment Coordinator directly supports the Teaching and Learning team and coordinates district and state assessments for grades K–12. The role is responsible for disseminating assessment guidance, training and supporting staff, facilitating assessment administration, completing submissions, and analyzing results. The coordinator is the district’s primary contact with OSPI and assessment vendors and ensures test security and compliance while helping schools use assessment results to improve teaching and learning.

The position is based primarily in an office, with regular travel to district schools. It is scheduled for 8 hours per day for 214 days. Flexible hours are required during peak testing windows and state reporting deadlines. The position is non-represented and open until filled.

Requirements

• Associate’s degree in data analysis, statistics, or a related field, or an equivalent combination of education and experience.
• At least three years of experience in a K–12 setting.
• Advanced skill with spreadsheets, databases, and data reporting tools.
• Ability to pass a Washington State Patrol and FBI fingerprint background check.
• Knowledge of test administration, test security, and accommodations.
• Knowledge of FERPA and student data privacy requirements.
• Ability to interpret assessment data and explain results clearly to non-specialists.
• Strong organization and project management skills, including the ability to manage multiple testing windows and deadlines.
• Clear written and verbal communication with administrators, teachers, families, and state agencies.
• Ability to learn new software platforms quickly and troubleshoot technical issues.
• High attention to detail and accuracy.
• Ability to work independently, maintain confidentiality of sensitive information, and build collaborative relationships.

Nice To Haves

• Bachelor’s degree.
• Experience in assessment coordination or data management.
• Working knowledge of Washington State assessment requirements and OSPI systems.
• Experience with a student information system and an assessment or data platform.
• Experience training adults and presenting data to varied audiences.

Responsibilities

• Serve as the district’s designated District Assessment Coordinator and primary liaison with OSPI and assessment vendors.
• Develop and publish the annual district assessment calendar and communicate testing windows, procedures, and requirements to principals, school test coordinators, staff, and families.
• Distribute OSPI and vendor guidance, manuals, and updates to school buildings in a timely manner.
• Train and certify school test coordinators, test administrators, and proctors on administration procedures, accommodations, and test security.
• Train administrators and teachers to access, interpret, and use assessment data.
• Develop training materials, checklists, and job aids for each assessment.
• Coordinate assessment-window logistics, including scheduling, ordering and handling materials, and technology readiness.
• Oversee test security, monitor test administration, and investigate and report testing irregularities as required by OSPI.
• Coordinate with special education, multilingual learner, and Section 504 staff to ensure students receive appropriate designated supports and accommodations.
• Manage student and staff records, user accounts, and permissions in state and vendor assessment systems.
• Verify student demographic and enrollment data used for testing and reporting.
• Complete required state submissions, appeals, and data corrections by established deadlines.
• Analyze district and school assessment results and identify trends across student groups.
• Produce reports, dashboards, and presentations for district leadership, principals, the school board, and the community.
• Support schools and the Teaching and Learning team in using assessment results for school improvement planning.
• Stay current on state and federal assessment requirements and participate in the statewide DAC network.
• Perform other related duties as assigned.

Benefits

• Medical, dental, vision, life, and long-term disability plans through the School Employees Benefits Board (SEBB) for employees working 630 hours or more per year.
• Retirement benefits through the Washington State Department of Retirement Systems (DRS).
• Paid leave for 180–219 day employees: 10 days of sick leave, 2 personal leave days, and 11 holidays.
• Paid leave for 220–259 day employees: 10 days of sick leave, 3 personal leave days, and 11 holidays.
• Paid leave for 260 day employees: 12 days of sick leave, 2 personal leave days, 14 holidays, and 12 vacation days.
• Benefits may be prorated based on hire date and hours per day.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree