Accounting Specialist-Cash Receipts and Funding Coordinator

Parkway Family Mazda•Houston, TX

145d

About The Position

The Accounting Specialist – Cash Receipts & Funding Coordinator processes and reconciles cash and check receipts for a four-store dealership group. The position ensures timely and accurate posting of customer payments, vehicle funding transactions, accounts receivable activity, and intercompany accounting entries. It works closely with Sales, Finance, Service, Parts, and Management teams to maintain accurate accounting records and resolve posting discrepancies. The role also supports account reconciliations and reporting, month-end and year-end close, vehicle title and MCO document tracking, accounts payable, and parts invoice processing. It helps ensure transactions are accurately documented and recorded in accordance with dealership accounting policies, internal controls, and applicable state requirements.

Responsibilities

Receive, verify, process, post, and reconcile cash, check, and electronic receipts across dealership departments; balance receipts to documentation and bank deposits, prepare daily deposit reports, and resolve discrepancies.
Process and post retail, lease, and wholesale vehicle funding transactions across four locations; monitor contracts in transit, follow up with lenders, verify funding amounts, resolve shortages and chargebacks, and reconcile funding schedules.
Post customer and vendor payments to accounts receivable; maintain cash receivable schedules, research aged balances, follow up on outstanding receivables, and coordinate collections activities as needed.
Post payments from Parts, Service, and Sales; reconcile departmental receivable accounts and work with department managers to correct posting errors and resolve missing documentation.
Process and reconcile intercompany transactions across four dealership locations, correct posting errors, record transactions in appropriate accounts and entities, and reconcile monthly schedules.
Reconcile assigned balance sheet accounts monthly and maintain cash receivable, funding receivable, and intercompany schedules.
Assist with month-end and year-end closing and prepare accounting reports and supporting schedules as requested by management.
Receive, organize, log, track, and maintain vehicle titles and Manufacturer's Certificates of Origin; coordinate resolution of missing or incomplete documents and assist with title packets and supporting documentation.
Assist Accounts Payable with invoice processing and document management; review and post parts invoices, match them to purchase orders and receiving records, resolve discrepancies, support timely close, and assist with vendor statement reconciliations and invoice follow-up.
Ensure compliance with dealership accounting policies and internal controls.