Accounting Specialist

AFC Industries•McKinney, TX

3d•$25 - $28•Hybrid

About The Position

The Accounting Coordinator supports daily accounting and operational finance activities with primary responsibility for accounts payable, accounts receivable, cash applications, reconciliations, and ERP workflow support within NetSuite. This role ensures timely and accurate processing of financial transactions, maintains organized and audit-ready records, and serves as a key point of coordination between vendors, customers, operations, and internal departments. The position requires strong attention to detail, problem-solving ability, and effective communication skills while working across systems including NetSuite, Zendesk, Microsoft Teams, and Excel.

Requirements

Associate’s degree in Accounting, Business Administration, or related field preferred
2+ years of experience in accounting support or administrative roles with AP/AR responsibilities
Experience using NetSuite (or similar ERP system) required
Experience using Zendesk or similar ticketing systems preferred
Strong working knowledge of NetSuite ERP
Proficiency in Microsoft Excel (reconciliations, data analysis, reporting)
High level of attention to detail and accuracy
Strong understanding of accounting principles, especially AP/AR processes
Excellent written and verbal communication skills across digital platforms (Zendesk, Teams, email)
Strong organizational and time management skills
Ability to manage multiple priorities and meet deadlines, especially during month-end close
Comfortable working with large transaction volumes and multiple systems
Problem-solving mindset with the ability to resolve discrepancies independently
Strong follow-through and ownership mentality

Responsibilities

Scan vendor invoices into NetSuite that are received through Zendesk or download invoices from vendor websites (UPS, FedEx, etc)
Perform the 3-way match, review, code, and process vendor invoices in NetSuite for accuracy and proper approval
Maintain vendor records and ensure compliance with company policies
Manage invoice workflows and approvals within NetSuite
Respond to vendor inquiries and resolve discrepancies using Zendesk ticketing system
Prepare and process payments (ACH, wire) in a timely manner
Monitor AP aging and follow up on outstanding issues
Record daily bank deposits and customer payments in NetSuite
Apply payments accurately to open accounts receivable invoices
Apply customer deposits to orders and communicate with account managers to release orders for fulfillment.
Investigate and resolve unapplied cash or payment discrepancies
Monitor AR aging reports and assist in collections as needed
Generate and distribute customer statements
Perform monthly bank reconciliations in Excel, ensuring completeness and accuracy
Reconcile corporate credit card accounts, matching transactions with receipts and supporting documentation
Identify and resolve discrepancies promptly
Maintain detailed reconciliation schedules and audit-ready documentation
Manage vendor and customer communication through Zendesk, including inquiries related to invoices, payments, and account status
Request and provide supporting documentation to ensure accurate billing and payment processing
Maintain professional and timely communication across all channels
Maintain organized electronic records within NetSuite and company filing systems
Support month-end close process, including preparing reports and reconciliation documentation
Assist with data entry, reporting, and document management
Coordinate with operations and purchasing teams regarding customer payment status and prepaid order releases
Escalate unresolves discrepancies to accounting leadership as appropriate
Identify opportunities to improve accounting workflows and operational efficiency
Perform additional administrative duties as assigned