Accounting Specialist

Waddle Exteriors•Ames, IA

5d•Hybrid

About The Position

This is a hands-on operational accounting role focused on customer invoicing, AP/AR processing, cash collections, and payroll confirmations. It is not a complex financial reporting role, as higher-level functions like P&L and balance sheets are handled by the corporate team. The ideal candidate is detail-oriented, self-starting, and takes pride in accurate, organized work. Recent graduates, early-career candidates, and experienced bookkeepers or administrative professionals comfortable with data-heavy tasks are encouraged to apply.

Requirements

Detail-oriented and accountable.
Comfortable with repetitive, data-heavy administrative work.
Self-starter who takes ownership without needing constant direction.
Team player willing to pitch in outside core duties.
Coachable and open to learning systems.
1-3+ years of bookkeeping, accounting, AR/AP, or administrative finance experience preferred (new grads with relevant coursework considered).
Proficient in Microsoft Excel.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Responsibilities

Create and send customer invoices through AccuLynx and Sage.
Process payments, track collections, and follow up on outstanding balances.
Reconcile AR aging and coordinate with sales and project management on billing status.
Assist with insurance claim payment tracking and documentation.
Enter and code vendor invoices in Sage; process check, ACH, and credit card payments.
Track subcontractor invoices and maintain vendor records (W-9s, certificates of insurance).
Reconcile vendor statements and resolve discrepancies.
Confirm payroll data and assist with commission calculations.
Handle incoming mail and emails, routing items to the right team members.
Support month-end close, reconciliations, and general ledger maintenance.
Help with additional tasks across the business during slower periods; cross-training is encouraged.