Accounting Specialist, FT, FTE 1.00
About The Position
The Accounting Specialist supports the daily financial operations of Kanza Mental Health & Guidance Center through accounts payable, bookkeeping, purchasing, and financial recordkeeping. The position processes financial transactions, coordinates organizational purchases, maintains accurate accounting records, and assists with routine financial activities under the direction of the Director of Finance and Operations. Transactions and purchases must be accurate, appropriately documented, and completed in accordance with organizational policies and procedures. This is a regular, full-time, hourly, non-exempt position scheduled for 40 hours per week, generally Monday through Friday during the organization’s normal hours of operation. The position is based primarily at the Hiawatha, Kansas office, with occasional travel to other organizational locations as needed. The posted hourly range is $26.65–$36.06; the starting wage depends on factors including education, relevant experience, qualifications, internal equity, and the organization’s compensation structure.
Requirements
- High school diploma or equivalent.
- Basic knowledge of accounting and financial recordkeeping.
- Proficiency in Microsoft Office, particularly Excel.
- Strong organizational skills, attention to detail, and accuracy.
- Ability to manage multiple responsibilities and meet deadlines.
- Effective communication and problem-solving skills.
- Ability to maintain confidentiality and follow established procedures.
- Ability to work independently and collaboratively.
- Ability to perform primarily sedentary office work, frequently use computers, telephones, and standard office equipment, occasionally lift or move office supplies and materials, and travel between organizational locations as needed.
Nice To Haves
- Previous experience in bookkeeping, accounts payable, purchasing, or related administrative work.
- Experience with accounting software, such as QuickBooks.
- Associate degree in accounting, finance, business administration, or a related field.
- Experience with QuickBooks Online.
- Experience processing vendor payments, reconciling accounts, and coordinating purchases.
- Familiarity with nonprofit accounting.
Responsibilities
- Receive, review, verify, and process invoices and payment requests, including assigning expenses to appropriate general ledger accounts, departments, and programs.
- Prepare vendor payments; maintain vendor records; reconcile vendor statements; respond to vendor questions and discrepancies; monitor payment deadlines; maintain payment records; and assist with annual 1099 reporting.
- Serve as the primary contact for purchasing requests and supply orders, reviewing and approving routine requests within authorization limits and coordinating purchases requiring additional approval.
- Order organizational supplies, equipment, furniture, and other materials; obtain and compare quotes; communicate with departments; track orders, deliveries, returns, and outstanding purchases; and maintain purchasing documentation.
- Ensure purchases comply with organizational budgets, purchasing policies, and approval requirements.
- Perform bookkeeping and financial data entry, record expenses, payments, deposits, transfers, and other transactions, and maintain accurate general ledger records and supporting documentation.
- Review transactions for proper classification and completeness, prepare routine journal entries as assigned and approved, and identify and resolve routine accounting discrepancies.
- Reconcile bank accounts, credit cards, and assigned general ledger accounts; review transactions, investigate discrepancies, record and reconcile deposits, and complete reconciliations by established deadlines.
- Assist with monthly and year-end accounting procedures, prepare routine financial schedules and spreadsheets, and help track departmental and grant-related expenditures.
- Gather documentation for financial reporting and audit preparation and maintain financial records in accordance with retention requirements.
- Maintain confidentiality and secure financial records; follow accounting procedures, purchasing policies, and internal financial controls; and report discrepancies, unauthorized purchases, or financial concerns to the Director of Finance and Operations.
- Complete required organizational and job-specific training.
- Assist staff with purchasing procedures, invoices, and documentation; communicate with vendors, staff, and leadership; support process improvements; and perform other routine accounting and administrative duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
