Specialist Accounting- Foundation

Midland College•Midland, TX

17h•Onsite

About The Position

The Accounting Specialist – Foundation supports the financial operations of Midland College Foundation, Inc. and Midland College. The role performs daily accounting activities, maintains accurate financial records, and assists with financial reporting to support the proper stewardship of donor funds, scholarships, and grants. Reporting to the Director of Foundation Accounting, the position serves as a key liaison between the Foundation business office and Institutional Advancement, supporting donor-fund stewardship, grant requirements, and compliance with Foundation policies.

Requirements

Associate’s degree or equivalent in Accounting, Business, Finance, or a related field; an equivalent combination of education and experience may be considered.
At least two years of accounting or bookkeeping experience.
Working knowledge of general ledger accounting and basic financial reporting.
Excellent computer skills, including Word, Excel, and financial software.
Proficiency in reconciliations.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Ability to manage multiple priorities and deadlines.
Strong organizational and time-management skills.

Nice To Haves

Experience in nonprofit, foundation, governmental, or higher education accounting.
Experience working with donor-restricted funds, grants, or scholarships.
Experience with Jenzabar.

Responsibilities

Prepare journal entries and record donor receipts, allocations, and budget adjustments.
Create and maintain Foundation grant and scholarship accounts in accordance with donor restrictions and Foundation policies.
Serve as a financial liaison to the Institutional Advancement Office, providing guidance on fund balances, allowable expenditures, and financial reporting.
Prepare budget reports, budget-to-actual analyses, annual fund reports, and scholarship or program support transfer documentation.
Assist with maintaining the Foundation’s general ledger and with closing activities.
Assist in preparing financial statements and related schedules for the Foundation Board and year-end audited financial statements.
Compile schedules, reconciliations, and supporting documentation for external auditors.
Support the Director of Foundation Accounting with financial analysis, reporting, and special projects.
Ensure proper documentation, scanning, and record retention in accordance with Foundation policies.
Perform additional duties as assigned.