Accounting Specialist HCV (3231)

HOUSING AUTHORITY OF THE CITY OF NEWARK•Newark, NJ

1d•Onsite

About The Position

Under the direction of the Accounting Manager, the incumbent will be responsible for applying accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements to ensure appropriate accounting control procedures. Also, the incumbent will be responsible for the accurate and timely processing and reviewing all Housing Assistance Payment (HAP) transactions for the Public Housing Authority (PHA) Housing Choice Voucher (HCV) Program.

Requirements

High School Diploma, GED, or Equivalent.
2+ years of property management accounting experience
Experience with property management software; experience with Yardi Voyager preferred
Experience working in a Housing Choice Voucher Program or similar program, requiring knowledge of the Housing Choice Voucher Program regulations preferred.
Ability to read and interpret documents such as budgets, general ledger accounts, invoices, Authority lease policies, payable and receivable policies, instruction and procedure manuals.
Ability to write routine reports and correspondence that are generally error free.
Ability to communicate effectively verbally with subordinates, direct reports, and superiors as required.
Ability to interpret lease and receivable policies to ensure accurate and proper posting of charges, receipts, and adjustments.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, percent, and basic statistical data and to draw and interpret bar graphs.
Must be competent in data entry input and use of calculator, as required.
Must have the ability to solve routine problems, perform “troubleshooting” and account reconciliation functions.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Strong analytical skills and be able to solve routine problems.
Strong knowledge of accounting software, spreadsheet software (MS Excel) and word processing (MS Word) software.
Ability to learn other computer software programs as required by assigned position.
Must be proficient in MS Office packages; Word, Excel, and PowerPoint.
Must be familiar with general financial policies and terms and have accounting skills and general ledger account knowledge.
Must have knowledge of HUD regulations, GAAP standards, and be able to apply knowledge, standards, and regulations to grant requests, capital funding, and other business activities.
Strong interpersonal, analytical and technical skills
Required to enter into an executed confidentiality agreement with NHA.

Nice To Haves

AS in Accounting or Administration preferred.
May be required to pass the HCV occupancy certification within a specified time.

Responsibilities

Supports in position’s capacity all Authority operating departments; supports the Chief Financial Officer, Finance and Budgeting in all aspects of the Finance, Budgeting and Administrative Services department’s function.
Coordinates the collection of HAP data from systems, management and other staff.
Prepares checks and obtains authorized signatures/approvals before making HAP payments.
Makes manual adjustments as necessary.
Examines, reviews, and analyzes all information/documents in conjunction with the disbursement of funds.
Inputs all the necessary payment data into the computer.
Establishes a procedure for complete review of 100 percent of all transactions entered into the PHA System of Record (SoR) which: initiate, change, abate or terminate HAP/UHAP payments; or, set up payees or change payee information, for monthly and supplemental check runs.
Establishes and implements a system of written notices to supervisors and staff of errors found along with development of a ‘full circle’ approach to achieving timely correction of errors.
Generates daily, weekly and monthly quality FYI’s and computer exception reports, as requested and required to perform your responsibilities.
Works with the PHA Finance department staff to complete monthly and supplemental check runs as necessary.
Completes portability billing and submission of 52665s.
Responsible for processing of liens, HAP abatements and monitoring repayment agreements.
Prepares regular reports on data entry and other SoR system error rates by team member and team.
Provides written guidance/feedback and recommendations to Managers and Supervisors with respect to the quality and timeliness of data entered in the SoR by their staff.
Establishes and maintains a reliable database of owners and agents, assuring the accuracy of data for current owners and agents, accurate setup of new owners and agents, and accurate entry of owner, owner address and tax ID changes.
Ensures that the data in the SoR (for landlords, owners, etc.) are entered in the proper standardized format.
Maintains all W-9’s, including a comprehensive review of the forms submitted by owners, return incorrect W-9’s to owners for corrections and file all W-9’s in alpha order.
Prepares, corrects, and mails 1099s to participating landlords and to the IRS as required.
Samples new additions/changes to landlord and owner files to verify that there are no duplicate payments and review all files for potential fraud.
Completes Voucher Management System (VMS) reporting.
Reconcile monthly with General Ledger Accounts and correct all delinquencies.
Manage all accounts payables and receivables for the Housing Choice Voucher Program.
Reports accurately and timely the financial records of the Program including budgets and forecasts.
Maintains a calendar of all required reporting deadlines and prepares accurate and timely reporting as required.
Performs other duties and responsibilities as assigned and assist with other projects as needed.