Accounting Specialist / Bookkeeper
About The Position
The Accounting Specialist / Bookkeeper handles the company’s day-to-day financial tasks alongside the finance team. The role’s primary responsibilities include AI-assisted accounts payable processing, corporate credit card expense management, accounts receivable collections, and bank reconciliations. The position requires bookkeeping experience, attention to detail, organization, and communication skills, with opportunities to contribute to improvements in accounting workflows and internal controls. This is a part-time role working approximately 22–28 hours per week, with hours varying according to workload. Work is scheduled Monday through Friday between 8 a.m. and 5 p.m., with flexibility within that timeframe and some working hours required each weekday. The onboarding period, approximately one to two months, is in-office Monday through Friday at the Amara Club coworking space in Schaumburg, Illinois. After onboarding, the schedule is two days per week in-office and three days per week from home.
Requirements
- High school diploma.
- At least 2 years of bookkeeping or accounting experience, including accounts payable, accounts receivable, and bank reconciliations.
- Knowledge of basic accounting principles, general ledger transactions, and internal financial controls.
- Experience reviewing vendor invoices, validating accounting entries, and managing approval workflows.
- Experience reconciling multiple bank accounts and researching discrepancies.
- Proficiency with accounting software and ability to work across multiple financial systems.
- Comfort working with AI-assisted accounting tools, automated workflows, and technology-driven processes.
- Proficiency in Microsoft Excel and Google Sheets, including sorting, filtering, and basic formulas.
- Strong organizational skills, attention to detail, and ability to meet recurring deadlines.
- Excellent written and verbal communication skills.
- Ability to handle confidential financial information with discretion and professionalism.
Nice To Haves
- Associate's or bachelor's degree in Accounting, Finance, or a related field.
- Experience with QuickBooks, Yardi Voyager, Gmail, and Google Workspace.
- Experience supporting accounting operations for multiple business entities or locations.
- Familiarity with AI-assisted invoice processing, accounting automation, or automated accounts payable systems.
- Familiarity with corporate credit card expense management systems.
- Experience with accounts receivable aging reports and customer collections.
- Understanding of month-end close procedures and account reconciliation best practices.
Responsibilities
- Review and validate vendor invoices processed by AI agents for accurate data entry, general ledger coding, amounts, vendor information, and payment terms across two accounting systems.
- Verify AI-generated invoice entries against original invoices and supporting documentation, and ensure compliance with internal controls before payment approval.
- Identify, investigate, and correct errors or discrepancies in AI-assisted invoice processing; monitor workflows for accuracy, completeness, and timeliness.
- Handle invoice exceptions and unusual transactions requiring manual intervention.
- Monitor outstanding invoices, payment due dates, and vendor balances; research and resolve vendor inquiries, discrepancies, and duplicate charges.
- Maintain electronic invoice, approval, and payment records; assist with vendor statement reconciliations and month-end accounts payable activities.
- Work with the accounting team to improve AI-assisted invoice processing, internal controls, and operational efficiency.
- Review and process employee corporate credit card expense reports for compliance with company policies.
- Verify receipts, business purposes, expense classifications, and management approvals; follow up on missing receipts, incomplete reports, or discrepancies.
- Code and record corporate card transactions in the appropriate accounting system and reconcile expense reports and supporting documents to card statements.
- Support accounts receivable collections by reviewing aging reports, identifying overdue balances, and communicating with customers about invoices and payment status.
- Help resolve customer billing questions, payment discrepancies, and unapplied payments; document collection activity, communications, and payment commitments.
- Collaborate with accounting and operations teams to resolve receivables and improve collection efficiency.
- Perform weekly bank reconciliations for multiple company accounts and investigate and resolve discrepancies.
- Review bank activity for unusual transactions, duplicate entries, and missing postings; record and reconcile fees, transfers, and routine banking transactions.
- Maintain supporting documentation for reconciliations and adjusting entries.
- Assist with month-end closing, general ledger reconciliations, and other accounting projects as assigned.
Benefits
- Hybrid work schedule after the onboarding period.
- Access to a coworking space with an on-site fitness center.
- Fresh-roasted coffee, tea, and filtered water at the coworking space.
- Supportive and inclusive team culture.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Education Level
High school or GED
