Accounting Clerk/Bookkeeper

Community Health Center of Central Wyoming•Casper, WY

4d•$21 - $23

About The Position

The Accounting Clerk/Bookkeeper supports the financial operations of Community Health Center of Central Wyoming, a Federally Qualified Health Center. Reporting to the Chief Financial Officer, this role maintains accurate, organized, and audit-ready financial records and performs day-to-day bookkeeping, accounts payable and receivable, reconciliations, journal entries, grant accounting support, financial reporting, and month-end closing activities. The position may provide backup payroll accounting support when assigned. This work is limited to reporting, reconciliations, cost allocation, and accounting entries using completed payroll records. The role does not run or produce payroll, calculate employee pay, maintain payroll processing data, issue paychecks or direct deposits, or prepare or submit payroll tax filings; those duties remain with designated payroll staff or the payroll service provider. The job involves handling sensitive and confidential financial and payroll information. Work is primarily indoors, with prolonged sitting, typing, and computer-monitor use. Successful completion of substance abuse testing is a condition of employment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Requirements

At least two academic years of successfully completed postsecondary accounting coursework, including basic financial accounting and bookkeeping principles.
Solid foundation in basic accounting, including debits and credits, general ledger transactions, accruals, accounts payable and receivable, journal entries, and reconciliations.
Working knowledge of grants, including restricted funds, award budgets and periods, allowable costs, cost allocation, documentation, and financial reporting; ability to follow established federal award procedures.
Confidence using spreadsheets and accounting software to organize financial data, prepare reports, and investigate discrepancies.
Attention to detail, an organized approach, clear communication skills, and ability to meet closing and reporting deadlines and follow approval and internal control procedures.
Discretion when handling confidential financial and payroll information.
Ability to complete the physical demands described for the role, with reasonable accommodation where applicable.
Successful completion of substance abuse testing as a condition of employment.

Nice To Haves

Bookkeeping or accounting experience in an FQHC, another healthcare organization, or a grant-funded nonprofit.

Responsibilities

Process vendor invoices, employee expense reimbursements, and other non-payroll accounts payable transactions using established procedures.
Review documentation, account and grant coding, payment terms, and approvals, and work with the Chief Financial Officer to resolve exceptions.
Prepare vendor checks and electronic payments for authorized review and release while following controls that separate preparation, approval, and reconciliation.
Respond to routine vendor payment questions, reconcile vendor statements, and maintain vendor records and tax documentation.
Record receipts and accounts receivable transactions, prepare deposits, reconcile supporting reports, and coordinate with billing staff as assigned.
Balance cash, check, and electronic receipts; maintain supporting records and follow cash-handling and deposit procedures.
Prepare monthly bank and assigned balance sheet reconciliations, research differences, and submit proposed corrections for review.
Prepare and enter routine journal entries with supporting documentation, required approvals, and accurate account, department, program, and funding-source coding.
Prepare assigned schedules, accruals, adjusting entries, and reconciliations to support timely accounting-period close.
Track grant receipts, spending, and remaining balances by award and funding period; help prepare budget-to-actual comparisons and financial reports under the Chief Financial Officer’s direction.
Check grant transactions against documentation, approved budgets, award periods, and allowable-cost requirements; use approved cost-allocation methods and flag questions before posting or payment.
When assigned backup payroll accounting support, prepare and reconcile reports from completed payroll records, prepare related journal entries, reconcile payroll-related accounts, and apply approved cost allocations to departments, programs, and grants.
Organize and protect financial records and prepare supporting schedules and documentation for financial statements, grant reports, audits, and monitoring reviews in accordance with record-retention policies.
Support other assigned accounting and administrative work within the role’s scope, follow internal controls, and promptly raise discrepancies or control concerns.