Accounting Clerk/Bookkeeper

Community Health Center of Central Wyoming•Casper, WY

About The Position

The Accounting Clerk/Bookkeeper supports the financial operations of Community Health Center of Central Wyoming, a Federally Qualified Health Center. Reporting to the Chief Financial Officer, this role maintains accurate, organized, and audit-ready financial records and performs day-to-day bookkeeping, accounts payable and receivable, reconciliations, journal entries, grant accounting support, financial reporting support, and month-end closing tasks. The position processes vendor invoices and employee expense reimbursements, checks supporting documentation and coding, prepares payments for authorized review, responds to routine vendor questions, records receipts, and prepares deposits. It also prepares assigned bank and balance sheet reconciliations, researches discrepancies, and prepares routine journal entries and closing schedules. Grant-related work includes tracking receipts and expenditures, monitoring balances and award periods, checking transactions against approved budgets and allowable-cost requirements, and helping prepare reports under the Chief Financial Officer’s direction. When assigned as backup, the position may prepare and reconcile reports from completed payroll records, make related journal entries, reconcile payroll accounts, and apply approved cost allocations. Payroll support is limited to accounting and reporting: the role does not calculate pay, maintain payroll processing data, run or submit payroll, issue paychecks or direct deposits, or prepare or submit payroll tax filings. Designated payroll staff or the payroll service provider retains responsibility for payroll processing. The role requires discretion in handling confidential information and adherence to internal controls, record-retention policies, approval procedures, and reporting deadlines. Work is primarily indoors and involves prolonged sitting, typing, and viewing a computer monitor, with occasional standing, walking, bending, lifting, pulling, and pushing. Successful completion of substance abuse testing is a condition of employment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Requirements

At least two academic years of successfully completed postsecondary accounting coursework, including basic financial accounting and bookkeeping principles.
Solid foundation in basic accounting, including debits and credits, general ledger transactions, accruals, accounts payable and receivable, journal entries, and reconciliations.
Working knowledge of grants, including restricted funds, award budgets and periods, allowable costs, cost allocation, documentation, and financial reporting; ability to follow established federal award procedures.
Confidence using spreadsheets and accounting software to organize financial data, prepare reports, and investigate discrepancies.
Attention to detail, an organized approach, and clear communication skills.
Ability to meet closing and reporting deadlines and follow approval and internal control procedures.
Discretion when handling confidential financial and payroll information.
Successful completion of substance abuse testing as a condition of employment.

Nice To Haves

Bookkeeping or accounting experience in an FQHC, another healthcare organization, or a grant-funded nonprofit.

Responsibilities

Process vendor invoices, employee expense reimbursements, and other non-payroll accounts payable transactions using established procedures.
Review documentation, account and grant coding, payment terms, and approvals, and work with the Chief Financial Officer to resolve exceptions.
Prepare vendor checks and electronic payments for authorized review and release, following controls that separate preparation, approval, and reconciliation.
Respond to routine vendor payment questions, reconcile vendor statements, and maintain vendor records and tax documentation.
Record receipts and accounts receivable transactions, prepare deposits, reconcile supporting reports, and coordinate with billing staff as assigned.
Balance cash, check, and electronic receipts, maintain supporting records, and follow cash-handling and deposit procedures.
Prepare monthly bank and assigned balance sheet reconciliations, research differences, and submit proposed corrections for review.
Prepare and enter routine journal entries with supporting documentation, required approvals, and accurate account, department, program, and funding-source coding.
Prepare assigned schedules, accruals, adjusting entries, and reconciliations to support timely accounting-period close.
Track grant receipts, spending, and remaining balances by award and funding period; help prepare budget-to-actual comparisons and financial reports under the Chief Financial Officer’s direction.
Check grant transactions against documentation, approved budgets, award periods, and allowable-cost requirements; apply approved cost-allocation methods and flag questions before posting or payment.
When assigned backup coverage, prepare and reconcile reports from completed payroll records, prepare related journal entries, reconcile payroll-related accounts, and apply approved cost allocations.
Keep financial records organized, confidential, and audit-ready; prepare supporting schedules and documentation for financial statements, grant reports, audits, and monitoring reviews in accordance with record-retention policies.
Support other assigned accounting and administrative work within the role’s scope, follow internal controls, and promptly raise discrepancies or control concerns.