Accounting & Reception Clerk (Clerk 3)

The Government of Nova Scotia•Truro, NS

3d•CA$48,074 - CA$53,938•Onsite

About The Position

Under the general supervision of the Financial Services Officer, the Clerk 3 is responsible for a variety of accounting, bookkeeping and general offices duties involving preparation, completion and checking of various accounting documents and reports required for the Area Office. This role is the backbone to operations, joining an engaged team in a challenging and fast-paced environment.

Requirements

At least four (4) years of experience in a computerized accounting environment or in an administrative support/ reception role.
Self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player.
Accurate in work with well-developed time management and organizational skills to meet established deadlines and priorities.
Consistently maintain confidentiality.
Possess problem solving abilities, and analyze and present information in a clear, concise manner.
Exceptional interpersonal and communication skills for liaising with staff and responding to staff and vendor inquiries, both verbally and in writing.
Consistently maintain a professional and courteous disposition, and hold a high standard for client and customer service.
Working knowledge of spreadsheet software, word processing and email applications.

Nice To Haves

Completion of a course or training program in business administration, office administration, accounting, customer service, or a related field.

Responsibilities

Processing vendor invoices, credit memos, journal vouchers and inventory issues, acquiring proper supporting documentation, verifying calculations and ensuring proper authorization signatures prior to keying for payment.
Calculating and recording labour and equipment time in accounting software and ensuring accuracy of this information.
Maintaining accurate accounts payable filing system, scanning and uploading copies of all entries to electronic filing system and reviewing accounts payable audit report to ensure accurate entry.
Providing receptionist duties and administrative assistance to Managerial staff, distributing incoming and outgoing mail, answering general inquiries from the public, in person and by telephone, and providing information pertaining to Department policies and procedures.
Directing callers and visitors to the appropriate individuals and/or government departments, assisting customers with various permits, and receiving cash and cheques from clients for receipt of goods and services.
Maintaining Joint Occupational Health and Safety Committee files and related documentation as required and preparing meeting agendas and minutes for distribution.
Recording public complaints, including those received from County MLAs, and ensuring accurate and complete information is directed to appropriate personnel for resolution.
Sending/receiving correspondence through the Mail Tracking System (MTS), preparing files for storage at year end, and ensuring proper coding for STAR/STOR filing system.