Accounting Project Coordinator

Hunt Electric•West Valley City, UT

69d•Onsite

About The Position

Hunt Electric, Inc. of Salt Lake City, UT is searching for a full-time Project Coordinator to join our team. This position requires self-motivation and self-management of work with strong interpersonal skills to meet with users in a face-to-face environment. The role involves maintaining complete and accurate records for multiple jobs, preparing project billings, purchase orders, and ensuring prompt customer payments. It also includes maintaining positive relationships with contractors, vendors, and suppliers, ensuring accurate coding and costing of projects, and providing reports to management. A key responsibility is filing preliminary notices and managing lien waivers to protect the company's lien rights and facilitate timely draw releases. The position also provides receptionist backup, assists with miscellaneous projects, and requires the ability to work both independently and collaboratively in an accounting team environment. Strong organizational, customer service, problem-solving, and communication skills are essential, along with the ability to handle sensitive situations professionally and influence outcomes across all organizational levels. Maintaining confidentiality and contributing to a positive team environment are also important aspects of this role.

Requirements

One year project coordination experience.
Construction accounting experience accounting, project accounting preferred.
Associate or bachelor's degree in accounting, finance, or business administration.
Experience with lien wavers, preliminary notices, project billing, retention, and change order management.
Proficiency in Microsoft Office products.
Strong organization skills with ability to manage multiple projects and deadlines simultaneously.
High level of professionalism, integrity, and attention to detail.
AP/AR experience.
Well-developed computer skills – Microsoft Word, Excel, and PowerPoint.
Ability to maintain a high level of confidentiality.

Responsibilities

Maintaining complete and accurate records for multiple jobs, working with multiple project managers.
Preparing project billings, purchase orders, and working to ensure prompt payments from customers.
Maintaining a healthy and conducive working relationship with contractors as well as vendors/suppliers.
Properly coding and ensuring costs are accurate and up to date for all projects and providing accurate reporting to assigned project managers and controller.
Ensuring that all jobs have a preliminary notice filed on the State Construction Registry to protect future lien rights for Hunt Electric.
Managing and obtaining lien waivers for each job to ensure timely release of the month draws with the General.
Acting as a receptionist back up to greet/announce visitors and answer phones.
Assisting Project Managers, Controller, and CFO with miscellaneous projects and assignments.
Working independently as well in a team environment with other employees to assist in accounting related duties and coordinating projects.
Being dependable, organized, and having excellent customer service and problem-solving skills.
Ability to handle sensitive situations with objectivity and professionalism.
Ability to work well with all organizational levels to influence actions and negotiate outcomes.
Communication skills through written and oral means.
Actively contributing to a positive team environment.
Demonstrating dependability with regular attendance and compliance to scheduled work hours.
Other or locations as assigned by manager.