Accounting Operations (Payroll/AR) Specialist

GOODWILL IND OF THE CHESAPEAKE INC•Arbutus, MD

24d•$22 - $27•Onsite

About The Position

Goodwill Industries of the Chesapeake is seeking a detail-oriented Accounting Operations Specialist to support payroll, billing, accounts receivable, and accounting operations. The position helps ensure employees are paid accurately and on time while managing contract billing, collections, financial recordkeeping, and administrative accounting functions. The ideal candidate is highly organized, maintains confidentiality, enjoys working with numbers, and can manage multiple priorities in a deadline-driven environment. This role processes biweekly payroll and payroll adjustments, prepares payroll reports, generates monthly contract invoices, records customer payments, monitors receivables, and responds to employee and customer inquiries. It also supports audits, provides backup assistance with accounts payable, and maintains sensitive payroll, financial, and employee records. The position is based in a professional, quiet office environment and involves primarily computer and administrative work. Travel is less than 25%; access to a personal vehicle is required, and mileage reimbursement is provided in accordance with company policy. The hiring range is $21.89–$27.36, based on education and experience.

Requirements

High school diploma or equivalent.
At least one year of office or administrative experience.
Strong attention to detail and accuracy when working with payroll and financial data.
Ability to manage multiple deadlines and competing priorities in a fast-paced environment.
Strong organizational and time-management skills.
Ability to maintain confidentiality and exercise sound judgment.
Excellent customer service and communication skills.
Strong problem-solving and reconciliation skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to prepare reports, analyze data, and identify discrepancies.
Ability to sit, stand, and work at a computer for extended periods.
Occasional ability to lift files, mail, and office materials weighing up to 20 pounds.
Less than 25% travel; access to a personal vehicle is required.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field.
Previous accounting, payroll, bookkeeping, billing, or finance experience.
Experience with ADP Workforce Now and Sage Intacct.
Knowledge of payroll processing, wage calculations, garnishments, and employee deductions.
Knowledge of accounts receivable, invoicing, cash applications, and collections.
Knowledge of accounts payable and general accounting principles.
Experience with accounting and payroll software systems.

Responsibilities

Process biweekly payroll accurately and on schedule in compliance with payroll policies and applicable regulations.
Verify payroll information, including pay rates, job changes, benefit deductions, leave balances, garnishments, new hires, transfers, and terminations.
Process payroll adjustments, retroactive pay calculations, manual checks, and payroll corrections.
Prepare and review payroll reports, registers, and deduction reports to ensure accuracy.
Generate and distribute monthly contract invoices and maintain supporting billing documentation.
Record customer payments and apply cash receipts to contract accounts.
Monitor accounts receivable aging and follow up with customers about outstanding balances.
Respond to employee payroll questions and contract customer billing inquiries.
Collect, sort, and distribute incoming mail and route checks and payment documentation appropriately.
Assist with annual financial statement and 401(k) audits by gathering documentation and responding to auditor requests.
Provide backup support for accounts payable processing when needed.
Maintain accurate records while handling sensitive payroll, financial, and employee information.
Perform other accounting and administrative duties as assigned.