Accounting Operations Manager

Critical Innovations•Lawndale, CA

2d•$110,000 - $125,000•Onsite

About The Position

The Accounting Operations Manager oversees Critical Innovations LLC’s daily purchasing, accounts payable, corporate card, and expense documentation workflows. Reporting to the Chief Executive Officer, this person coordinates with department leaders and an external accounting firm to maintain complete, accurate records and support functional budget development and tracking. This is an on-site, full-time position. The role oversees invoice intake, coding, supporting documentation, approval routing, and payment preparation in BILL, and administers purchase order financial records in Ragic. It manages Expensify corporate card and expense workflows, organizes documentation for Chase bank disbursements, and resolves transaction and payment exceptions. The manager applies established government contract bookkeeping and documentation procedures, supports records and audit trails for applicable FAR requirements and DCAA reviews, and coordinates with external accountants and Grants & Contracts. The role also supports functional budget development, maintains budget trackers, prepares spending and variance summaries, and recommends approved improvements to financial workflows and documentation.

Requirements

At least four years of progressively responsible experience in accounting operations, accounts payable, expense administration, or closely related work.
Experience handling invoices, purchase orders, corporate card expenses, and supporting records, with a sound understanding of transaction coding, vendor credits, and basic accounting processes.
Proficiency in Microsoft Excel, including organizing transaction data, using formulas and lookup functions, preparing summaries, and tracking spending against budgets.
Ability to manage recurring deadlines independently, identify discrepancies, exercise sound judgment, and pursue issues through resolution.
Strong attention to detail and clear communication with employees, managers, vendors, and outside accountants, including professional follow-up on missing documentation.
Bachelor’s degree in accounting, finance, business administration, or a related field preferred; equivalent relevant education and experience will be considered.
Maintain working knowledge of applicable accounting procedures and complete relevant company training.
Authorization to work in the United States indefinitely without restriction or sponsorship is required.
Must be a U.S. citizen, lawful permanent resident, protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nice To Haves

Practical government contractor accounting or bookkeeping experience, including working knowledge of FAR cost principles and DCAA documentation expectations.
Experience with BILL, Expensify, QuickBooks Online, Ragic, or comparable accounting and purchasing systems.
Experience supporting departmental budgets and coordinating with an outsourced accounting firm in a smaller organization.
Experience in research and development, medical devices, engineering, or manufacturing, including work within established purchasing and quality procedures.
Bachelor’s degree in accounting, finance, business administration, or a related field.

Responsibilities

Oversee invoice intake, coding, supporting documentation, approval routing, and payment preparation in BILL under established authorization procedures.
Resolve vendor questions, duplicate invoices, credits, missing approvals, and other payment exceptions, following issues through completion.
Administer purchase order financial records in Ragic, including documentation, project and budget coding, approval status, open commitments, and invoice comparisons.
Coordinate with requesters and departments to confirm receipt or acceptance, resolve purchase order discrepancies, and close completed orders under company purchasing and quality procedures.
Oversee Expensify corporate card and expense workflows, including receipts, business purposes, coding, policy checks, approvals, and follow-up on outstanding items.
Administer approved card program settings and provide employee guidance within assigned authority; escalate unusual or unsupported transactions.
Collect and organize invoices, receipts, approvals, and supporting documentation for Chase bank account disbursements; resolve missing documentation requests.
Distinguish underlying expenses from card payments and bank transfers, and coordinate corrections to duplicate or inconsistent transaction information.
Apply established government contract bookkeeping and documentation procedures, including project coding, direct and indirect cost classifications, and identification of potentially unallowable costs.
Refer unresolved coding and allowability questions to the external accounting firm or designated specialist and document approved corrections.
Maintain financial records and audit trails supporting applicable FAR requirements and DCAA reviews; coordinate requests with external accountants and Grants & Contracts.
Assist the CEO and department leaders in developing functional budgets using historical spending, anticipated needs, and outstanding purchase commitments.
Maintain budget trackers using accounting data supplied or validated by the external accounting firm, distinguishing recorded spending from remaining commitments.
Prepare spending and budget variance summaries, investigate discrepancies with budget owners, and identify matters requiring management attention.
Serve as the internal contact for routine bookkeeping questions, provide complete transaction records, and resolve outstanding requests from the external accounting firm.
Follow payment approval, vendor verification, access, and segregation-of-duties procedures; protect confidential financial and personnel information.
Recommend and implement approved improvements to financial workflows, documentation, system use, and follow-up processes, and provide related accounting operations support as assigned.