Accounting Office Manager

AgeWell Solvere Living • North Palm Beach, FL

12h • Onsite

About The Position

The Accounting Office Manager leads AgeWell Senior Living’s centralized accounts payable function, assists with accounts receivable and accounts payable responsibilities for the parent entity, and oversees office management at the North Palm Beach office. The position reports under the direction of the VP, Corporate Controller. This is a full-time, in-office role, Monday through Friday.

The role combines accounting operations and office administration. It supports timely and accurate payment processing for more than 60 communities, contributes to monthly accounting close, treasury management, financial reporting, and audit support, and maintains a welcoming, professional office environment.

Responsibilities

• Receive and welcome visitors.
• Provide administrative services for the CEO and Chairman.
• Coordinate with building and IT vendor staff to address facilities concerns, including repairs and internet availability.
• Maintain the office environment by ordering supplies and ensuring the office has a professional appearance.
• Provide additional operational and project support as needed.
• Lead the centralized accounts payable function and ensure checks are processed timely and accurately for more than 60 communities.
• Manage Positive Pay uploads for check runs and facilitate Positive Pay requirements for multiple bank accounts.
• Create and manage invoices, including benefit invoices, and designated accounts payable posts.
• Close accounting records monthly, working with designated department leads to code transactions appropriately.
• Administer the Wells Fargo Purchase card program, including issuing and cancelling cards, making temporary credit limit changes, maintaining records of current and closed accounts, reconciling transactions, and preparing month-end journal entries.
• Reconcile and allocate corporate American Express card usage.
• Process and enter employee expense reimbursements.
• Maintain and monitor Wells Fargo and Expense Reports mailboxes.
• Participate in month-end bill-backs to communities.
• Participate in treasury management duties as requested or required.
• Support auditors by producing necessary reports and documents.
• Manage or coordinate vendor setup in Sage.
• Assist with financial reporting and analysis as needed.
• Help in other areas as needed, with direction and support from the accounting and finance team.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Life insurance
• AD&D insurance
• Disability insurance
• Voluntary accident coverage
• Hospital indemnity coverage
• Critical illness coverage
• 401(k) or Roth IRA retirement savings plan with company match
• Generous paid time off program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed