Accounting Manager

Avicado

3h•Remote

About The Position

As Accounting Manager, you’ll be responsible for the accuracy of Avicado’s financial records and the insight behind them. You’ll own the month-end close, budget, and project accounting, while managing cash flow through accounts payable, accounts receivable, and payroll. You’ll help keep the company audit-ready for government-funded work. Reporting directly to the Controller, you’ll maintain steady day-to-day accounting operations and provide hands-on support for process and system changes. The role includes supporting the Controller on special projects and analyses; documenting accounting processes, the chart of accounts, project and cost structures, and key decisions; identifying risks and proposing solutions; and owning project cost and revenue allocation and margin reporting. You’ll lead budget preparation and variance explanations, prepare for and respond to government audits, maintain indirect rate calculations and related submissions, and lead the month-end close and review reconciliations. You’ll also oversee invoicing, collections, payments, vendor and credit-card processes, run payroll, and prepare and review financial statements and budgets for compliance with accounting standards, regulations, and company policies. The position calls for regular, practical use of AI tools such as Claude, with appropriate verification of outputs. Avicado is a technology consultancy that helps construction owners use systems and data effectively. It works with enterprise organizations including data centers, universities, hospitals, and real estate developers. The company describes its culture as close-knit, high-performance, inclusive, and supportive, with a highly interactive remote work environment.

Requirements

Bachelor’s degree in accounting, finance, or a related field.
Strong track record building and managing budgets.
Solid project accounting background, including tracking costs and margins at the project level.
Working knowledge of FAR cost principles and experience with government audits or incurred cost work.
Experience running day-to-day accounting operations.
Experience supporting a system implementation or process change from the finance side.
Proficiency with accounting and payroll software.
Advanced Excel skills, including PowerQuery.
Practical, regular use of AI tools such as Claude for analysis, reconciliation, documentation, and reporting, with sound judgment about when to verify outputs.
Strong analytical, organizational, presentation, and interpersonal skills, including the ability to explain complex numbers plainly.

Nice To Haves

CPA.
Experience with Xero and Rippling.

Responsibilities

Support the Controller with special projects, process changes, system changes, analyses, and ad hoc requests.
Document and maintain current descriptions of accounting processes, the chart of accounts, project and cost structures, and the reasoning behind key decisions.
Identify gaps and risks early and bring forward potential solutions.
Own the tracking, charging, and reporting of costs and revenue across projects.
Allocate revenue, labor, and direct and indirect costs to projects each month using documented, consistently applied methods.
Review project margins monthly, explain the drivers, and flag projects that deviate from expectations.
Own the budget process, preparing and maintaining the budget with clear drivers and assumptions and tracking and explaining variances to department leaders; the Controller is the final reviewer.
Lead preparation for and responses to government audits, with the Controller as final reviewer.
Prepare audit-ready support for costs charged to government-funded work, including labor charging and timekeeping.
Respond to auditor requests and maintain indirect rate calculations and related submissions.
Maintain and streamline month-end close procedures, maintain the close calendar, lead the close to its deadlines, and review reconciliations for accuracy.
Use AI tools such as Claude to improve close procedures where they save time without weakening controls.
Oversee invoicing, collections, payments, reconciliations, AR and AP reporting, vendor payments, and the company credit card program.
Run payroll accurately and on time each cycle and maintain compliance with federal and state filings.
Prepare and review financial statements and budgets, ensuring adherence to accounting standards, regulations, and company policies.