Accounting Clerk

Friends of KEXP•Seattle, WA

5d•Hybrid

About The Position

The Accounting Clerk provides administrative support to KEXP’s Finance team by assisting with bookkeeping and financial recordkeeping for accounts payable and accounts receivable. The position also contributes to developing and improving financial procedures and documentation. The role handles accounts payable data entry, vendor invoices, credit card receipts, employee expense reports, and other transactions; tracks and reconciles credit card and non-cash transactions; supports accounts receivable and payment or donation processing; prepares bank deposits and check payments; and maintains related records and vendor information. The Accounting Clerk monitors approval workflows, responds to staff questions, supports point-of-sale tasks at KEXP events, follows internal accounting controls, and maintains process documentation. The position reports to the Controller and has no supervisory responsibilities. It is based in KEXP’s Seattle office, in a typical business office environment, with occasional meetings and event attendance at off-site locations. It is eligible for up to 20% remote work and is a 20–30-hour-per-week part-time position.

Requirements

Bookkeeping certificate or associate degree in accounting or another related field, with two years of bookkeeping, data entry, or administrative support experience preferred; alternatively, an equivalent combination of education and experience sufficient to perform the essential duties.
Knowledge of basic bookkeeping techniques and best practices, business arithmetic, and records management principles and practices.
Outstanding attention to detail and a high degree of accuracy.
Ability to work independently, organize and prioritize multiple tasks, and meet deadlines.
Strong commitment to maintaining confidentiality.
Proficiency with Microsoft Excel, Outlook, and Word, and Google Sheets and Docs.
Experience with financial software systems.
Proficiency in standard office administrative practices and procedures, standard office equipment, 10-key, and typing.
Excellent interpersonal, presentation, relationship-building, and written and verbal communication skills for varied audiences, including racially, ethnically, and socioeconomically diverse communities.
Ability to work effectively in teams, provide high-quality service to internal and external constituents, and adapt communication style to multiple cultural environments.
Ability to maintain composure under pressure while working amid interruptions and competing priorities.
Ability to work effectively with people of diverse backgrounds, promote a positive working environment and cooperation, and respond positively to change and conflict resolution.
Deep knowledge, appreciation, and understanding of KEXP programming and mission.
Ability to embody KEXP’s community-oriented spirit when working with internal and external constituents.

Nice To Haves

Bookkeeping, data entry, or administrative support experience in a nonprofit setting.
Knowledge of Bill.com Payables and Spend & Expense.
Knowledge of Smartsheet.
Knowledge of Sage Intacct.

Responsibilities

Enter accounts payable data, including vendor invoices, credit card receipts, employee expense reports, and other financial transactions, into the accounts payable approval tracking system.
Track and reconcile credit card and non-cash transactions across the organization.
Execute accounts receivable processes, including sorting and receiving payments and donations in databases and financial systems, coordinating with gift processing staff as needed.
Prepare bank deposits.
Monitor expense approval workflows and communicate with responsible staff to support timely processing and payment.
Prepare and distribute check payments.
Scan, file, and maintain accounts payable and receivable records.
Set up and maintain vendor records in accounting systems.
Provide professional and administrative support to staff with accounts payable and receivable questions or requests.
Assist with point-of-sale tasks for KEXP events.
Follow internal accounting controls to help maintain KEXP’s financial security and integrity.
Maintain detailed process documents for areas of responsibility.
Understand and follow KEXP policies, including the employee handbook, procedures, expense reporting, and payroll submission requirements.
Participate in KEXP’s culture of philanthropy by collaborating across teams to steward donors and seeking opportunities to integrate philanthropy into operations, programs, and projects.